Tender Specialist

Eastern Petroleum; Mumbai; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Eastern Petroleum in Mumbai is seeking an experienced Tender & Procurement Specialist to manage Government e-marketplace (GeM) tendering, bids, registrations, and vendor outreach. You will coordinate with top management, prepare techno-commercial proposals, and ensure timely submission across portals.

The role involves driving sales opportunities through GEM/E‑Procurement, MIS reporting, and cross‑functional collaboration with suppliers and OEMs to optimize tender outcomes.

Qualifications

• Experience with Government E-Market Place (GeM) tendering and supplier registration.
• Proven ability to prepare techno-commercial proposals for government and private bids.
• Strong coordination with top management for bid approvals.
• Experience in driving sales opportunities via government tenders and e-procurement portals.

Responsibilities

• Review tender documents, scope of works, feasibility checks for qualification and financial criteria, and prepare presentations for approval.
• Operate GeM software (Government e-Marketplace) uploading tender and documents on GeM and DPP.
• Oversee overseas procurement, sourcing, and contracting of materials, supplies, equipment and services.
• Prepare all types of testing reports and certifications.
• Manage vendor registration and related formalities.

Skills

Tendering experience

Procurement

Vendor management

GeM portal knowledge

E‑tendering / E‑procurement

Tools

GeM Portal

E-Tendering portals

MIS reporting tools

Job description

Role & responsibilities

Requirement & Skills: -

• Reviewing tender documents, scope of works, checking the feasibility for qualification, financial criteria, preparing presentations, information in top management to get approval for bidding.
• Operating GeM software (Government e-Marketplace) uploading tender and documents on GeM and DPP. E - Tendering / E - Bidding / Reverse Auctions.
• Looking after all Oversees procurement, sourcing, and contracting of materials, supplies, equipment and services.
• Preparation of all types of Testing reports & Certifications, etc.
• Looking after All Vendor Registration and further Formalities
• Must have experienced in Government E-Market Place, Driving Sales and business opportunities in the form of Government bids and tenders through GEM/ E-Procurement Portal.
• Should be able to update product/service catalogue in GEM portal.
• Deletion or Updating of New product /Specification/prices.
• Prepare all tender documents in the specific formats related to the bid submit the documents in stipulated time limits on the above-mentioned portals.
• Good knowledge of Government Tender Online & Offline Filling. Should have the knowledge of submission of Bids like Bunch Bid, Reverse Bid, Custom Bid and Normal Bid.
• Coordinate with the respective officials and document the progress of the tender.
• Handling a high volume of customer enquiries floated under the GEM portal.
• Acting as contact points for all Government agency or organizational personnel.
• Keeping lists of the Government agencies or personnel representing the person, agency, or organization.
• Develop, maintain, and intensify contacts with relevant government departments and authorities.
• Candidate must be able to counter & solve GEM queries of clients.
• Work with other staff members to develop a greater understanding of the business and any issues that arise.
• Coordination with all OEMs on organization behalf Discuss with the management team to decide upon the opportunities.
• Handle MIS reporting documentation on daily basis.
• Issuing of authorization and product approval to partners.
• Update Project Execution on a daily basis & Report to a HOD.
• Submission of proposals in a professional manner and to agreed timeframes

Tender Preparation:

• Search tenders from Government sites. Online registration on the various portal for tenders.
• Uploading the documents online & final submission on time as per terms & conditions.
• Following up for Earnest Money Deposit, Tender fee, EMD arrangement from the Account Department.
• Preparation of techno-commercial proposals in tenders for government and Private Sector clients.
• Keep tracking of status of technical & financial Bid after submission through Govt. E-Portal i.e online/offline.

Marketing

• Analyze the current market demand and potential products to offer.
• New customer acquisition across all product categories.
• Participate Exhibitions, seminars.
• Develop and implement latest Marketing collaterals Brochures, Digital presence.
• Prepare Marketing Budgets.
• Carry out marketing activities based on approved budgets.
• Establish and review Enquiry generation to Order Confirmation process.
• Monitor enquiries, quotations, and their response timelines.
• Capture customer requirements.
• Provide necessary feedbacks wherever required.
• Monitor product development based on customer feedback.
• Ensuring Customer segment wise profitability.

Visit clients to maintain the relationship.