Walk-in | Personal Assistant And Human Resource

Shiv Shakti Construction Co; Dadri; On-site; INR 279,000 - 469,000; Full time

Job summary

Shiv Shakti Construction Co in India seeks a highly organized Personal Assistant cum HR Executive to support management and handle day-to-day HR activities. The role requires excellent communication, MS Office proficiency, and strong confidentiality.

Responsibilities include managing schedules, recruitment processes, onboarding, HR documentation, payroll coordination, and internal communications. The candidate should be proactive, professional, and able to work independently.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good knowledge of MS Word, MS Excel, PowerPoint, and email communication.
• Ability to multitask and prioritize work effectively.
• Strong follow-up and coordination skills.
• Professional attitude and good interpersonal skills.
• Ability to maintain confidentiality.
• Good problem-solving and decision-making abilities.
• Presentable, disciplined, and proactive.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage daily schedule, appointments, meetings, and calendar of management.
• Coordinate meetings and follow-up on important tasks.
• Handle phone calls, emails, correspondence, and routine communication for management.
• Prepare documents, presentations, reports, letters and other communications.
• Maintain confidential files, records and important documents.
• Coordinate with internal departments, clients, vendors and stakeholders.
• Make travel arrangements including transport, accommodation and itineraries.
• Track pending tasks and provide timely reminders and follow-ups.
• Assist management with day-to-day administrative and personal work.

Skills

Communication skills

Organizational skills

MS Office knowledge

Multitasking

Follow-up

Interpersonal skills

Confidentiality

Problem-solving

Presentable

Independent work

Education

Bachelor's in Business Administration / HR

MBA/PGDM in HR (advantage)

Tools

MS Word

MS Excel

PowerPoint

Email

Job description

Job Title: Personal Assistant cum HR Executive
Department: Administration / Human
Employment Type: Full-Time
Experience: 2-10 Years
Reporting To: Management / Director

Job Summary

We are looking for a highly organized, proactive, and responsible Personal Assistant cum HR Executive to provide administrative and personal assistance to management while also handling day-to-day HR activities.

The ideal candidate should have excellent communication skills, good knowledge of MS Office, strong organizational abilities, and the capability to maintain confidentiality while handling sensitive information.

Key Responsibilities

Personal Assistant Responsibilities

• Manage the daily schedule, appointments, meetings, and calendar of management.
• Coordinate meetings and maintain follow-up on important tasks and commitments.
• Handle phone calls, emails, correspondence, and routine communication on behalf of management.
• Prepare documents, presentations, reports, letters, and other official communications.
• Maintain confidential files, records, and important documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders.
• Make travel arrangements, including transportation, accommodation, and itineraries when required.
• Track pending tasks and provide timely reminders and follow-ups.
• Assist management with day-to-day administrative and personal work as required.

HR Responsibilities

• Manage the recruitment process, including job posting, candidate sourcing, screening, interviews, and follow-ups.
• Coordinate joining formalities and employee onboarding.
• Maintain employee records, attendance, leave, and HR documentation.
• Prepare and maintain offer letters, appointment letters, employee documents, and other HR records.
• Coordinate payroll-related information with accounts/payroll teams.
• Handle employee queries related to HR policies, attendance, leave, and general administration.
• Assist in developing and implementing HR policies and procedures.
• Monitor employee attendance and leave records.
• Coordinate employee engagement activities and internal communications.
• Assist management in handling employee-related issues professionally and confidentially.
• Ensure proper maintenance of personnel files and HR databases.
• Support performance appraisal and employee review processes.
• Ensure HR documentation and processes are maintained in accordance with company requirements.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good knowledge of MS Word, MS Excel, PowerPoint, and email communication.
• Ability to multitask and prioritize work effectively.
• Strong follow-up and coordination skills.
• Professional attitude and good interpersonal skills.
• Ability to maintain confidentiality.
• Good problem-solving and decision-making abilities.
• Presentable, disciplined, and proactive.
• Ability to work independently with minimal supervision.

Educational Qualification

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field.
• MBA/PGDM in HR will be an added advantage.

Experience

• 210 years of experience in HR, administration, personal assistance, or a similar role.
• Candidates with experience in both HR and executive/personal assistance will be preferred.

Key Qualities

• Trustworthy and discreet
• Well-organized
• Proactive and responsible
• Professional and confident
• Quick learner
• Flexible and adaptable
• Strong attention to detail