Walk-in | Personal Assistant

Kotwala Enterprise Pvt Ltd; Mumbai; On-site; INR 446,000 - 804,000; Full time

Benefits offered by this job

Organization and time management

Communication and interpersonal skills

Confidentiality and discretion

Multitasking and prioritization

Problem-solving

Attention to detail

Professionalism and reliability

Initiative and proactive thinking

Calendar and schedule management

Relationship and coordination skills

Job summary

Kotwara Enterprise Pvt Ltd is seeking a proactive Personal/Executive Assistant to manage daily calendars, communications, and travel arrangements in Mumbai. The role requires strong organizational skills, discretion, and the ability to multitask in a dynamic environment.

Ideal candidates hold a bachelor’s degree or equivalent and have experience supporting executives. This full-time role offers exposure to varied administrative duties, with scope for professional growth.

Qualifications

• Bachelor's degree or equivalent preferred.
• Experience as Personal/Executive/Office Assistant or similar administrative role desired.
• Excellent verbal and written communication.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, email, and calendar-management tools.
• High attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Professional, polite, and presentable.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Confidentiality and discretion in handling information.
• Flexible and adaptable to changing schedules and priorities.
• Proactive approach with the ability to anticipate requirements.

Responsibilities

• Manage daily calendars, appointments, meetings, and schedules.
• Coordinate and prioritize meetings and commitments.
• Handle emails, phone calls, correspondence, and other communications.
• Prepare documents, reports, presentations, and meeting materials.
• Take meeting notes and maintain action-item records.
• Arrange business and personal travel, including transportation and accommodation.
• Manage expense records, invoices, bills, and reimbursement documentation.
• Organize and maintain confidential files, documents, and records.
• Follow up on pending tasks and ensure deadlines are met.
• Coordinate with employees, clients, vendors, and external contacts.
• Conduct research and prepare information as requested.
• Assist with personal errands and administrative tasks when required.
• Maintain confidentiality regarding personal, financial, and business information.
• Monitor important dates, appointments, renewals, and other commitments.
• Assist with planning events, meetings, and special occasions.
• Handle multiple tasks efficiently and adapt to changing priorities.
• Perform other duties as assigned by the executive or employer.

Skills

Calendar management

Communication skills

Organizational skills

Multitasking

Microsoft Office

Google Workspace

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Role & responsibilities

• Manage daily calendars, appointments, meetings, and schedules.


• Coordinate and prioritize meetings and commitments.


• Handle emails, phone calls, correspondence, and other communications.


• Prepare documents, reports, presentations, and meeting materials.


• Take meeting notes and maintain action-item records.


• Arrange business and personal travel, including transportation and accommodation.


• Manage expense records, invoices, bills, and reimbursement documentation.


• Organize and maintain confidential files, documents, and records.


• Follow up on pending tasks and ensure deadlines are met.


• Coordinate with employees, clients, vendors, and external contacts.


• Conduct research and prepare information as requested.


• Assist with personal errands and administrative tasks when required.


• Maintain confidentiality regarding personal, financial, and business information.


• Monitor important dates, appointments, renewals, and other commitments.


• Assist with planning events, meetings, and special occasions.


• Handle multiple tasks efficiently and adapt to changing priorities.


• Perform other duties as assigned by the executive or employer.

Preferred candidate profile

• Bachelors degree or equivalent qualification is preferred.


• Previous experience as a Personal Assistant, Executive Assistant, Office Assistant, or in a similar administrative role is an advantage.


• Excellent verbal and written communication skills.


• Strong organizational and time-management abilities.


• Proficiency in Microsoft Office, Google Workspace, email, and calendar-management tools.


• Strong attention to detail and accuracy.


• Ability to multitask and prioritize effectively.


• Professional, polite, and presentable personality.


• Strong problem-solving and decision-making skills.


• Ability to work independently with minimal supervision.


• High level of discretion, confidentiality, and integrity.


• Flexible and adaptable to changing schedules and priorities.


• Proactive approach with the ability to anticipate requirements.

Perks and benefits

• Organization and time management


• Communication and interpersonal skills


• Confidentiality and discretion


• Multitasking and prioritization


• Problem-solving


• Attention to detail


• Professionalism and reliability


• Initiative and proactive thinking


• Calendar and schedule management


• Relationship and coordination skills