Walk-in | Executive Assistant

New Age Diamonds; New Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

New Age Diamonds seeks an organized Executive Assistant to support senior leadership in calendar management, meeting coordination, and travel logistics. You will screen communications, draft professional correspondence, and maintain confidential files with discretion.

The role requires coordinating with internal teams and external partners, preparing agendas and minutes, and managing expense reports. A proactive, tech-savvy approach and strong written and verbal skills are essential.

Qualifications

• Demonstrated discretion and ability to handle confidential information.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills across channels.
• Proficiency with MS Office, calendar apps and CRM systems.
• Proactive problem-solving and decision-making capabilities.

Responsibilities

• Calendar & Schedule Management: Organize meetings, appointments, and travel itineraries.
• Coordinate and prepare agendas, take minutes, and follow up on action items.
• Screen calls, emails, and messages; draft, proofread, and send professional correspondence.
• Liaise with internal teams and external stakeholders for seamless execution.
• Travel & Logistics: Book flights, accommodations, and transport; manage expenses.

Skills

Discretion & confidentiality

Organizational skills

Written & verbal communication

Tech-savvy (MS Office, calendar apps,…

Proactive problem-solving

Job description

Role & responsibilities

• Calendar & Schedule Management
• Organize meetings, appointments, and travel itineraries.
• Prioritize time-sensitive engagements and avoid scheduling conflicts.
• Communication Handling
• Screen calls, emails, and messages on behalf of the executive.
• Draft, proofread, and send correspondence with professionalism.
• Meeting Coordination
• Prepare agendas, take minutes, and follow up on action items.
• Liaise with internal teams and external stakeholders for seamless execution.
• Document & Information Management
• Maintain confidential files, reports, and records.
• Assist in preparing presentations, reports, and briefing materials.
• Travel & Logistics
• Book flights, accommodations, and transport.
• Handle expense reports and reimbursements.

Preferred candidate profile

• Discretion and confidentiality
• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• Tech-savvy with tools like MS Office, calendar apps, and CRM systems
• Proactive problem-solving and decision-making