Walk-in | Front Office Executive Receptionist Cum HR Administration

Rock Sand Minerals; Hyderabad; On-site; INR 223,000 - 335,000; Full time

Job summary

Rock Sand Minerals in Hyderabad is seeking a Front Office Executive / Receptionist to manage day-to-day front desk operations, greet visitors, answer calls, and coordinate meetings. The role also provides HR and administrative support, maintaining employee records, assisting with onboarding, and handling documentation.

The ideal candidate is an energetic, well-organized professional with proficiency in MS Word, Excel and Outlook, and fluent English, Telugu and Hindi.

Qualifications

• Graduate with 13 years experience in front office, reception or HR administration.
• MS Word, Excel and Outlook proficiency; basic attendance and leave management knowledge.
• Good verbal and written communication in English, Telugu and Hindi; email drafting skills.
• Pleasant personality with strong coordination, organization and multitasking skills.

Responsibilities

• Front Office: Welcome visitors, handle incoming calls, maintain visitor/entry registers, coordinate meetings, manage reception, and receive/dispatch courier and postal documents.
• HR Support: Maintain employee files and records; assist with attendance, leave and onboarding documentation; coordinate interviews; prepare ID cards; update employee databases; and respond to routine employee queries.
• Documentation & MS Office: Prepare letters and documents using MS Word; maintain attendance sheets and reports in Excel; manage emails and calendars in Outlook; and maintain accurate digital and physical filing.
• General Administration: Coordinate stationery, housekeeping, security and other office requirements; arrange appointments and official communications; and undertake other duties assigned by the reporting manager.

Skills

Front office management

Visitor management

MS Word

MS Excel

Outlook

Attendance management

HR documentation

Coordination

Multitasking

Education

Graduate (any)

Tools

MS Word

MS Excel

Outlook

HR software (basic)

Job description

JOB DESCRIPTION
Position: Front Office Executive / Receptionist HR & Administration
Department: HR & Administration
Designation: Front Office Executive / Receptionist _
Location: Hyderabad_Nanakaramguda
Reporting to: HR & Admin Manager

1. JOB PURPOSE

To manage front office operations, attend to visitors and calls professionally, and provide day-to-day HR and administrative support.

2. KEY ROLES & RESPONSIBILITIES

• Front Office: Welcome visitors, handle incoming calls, maintain visitor/entry registers, coordinate meetings, manage reception, and receive/dispatch courier and postal documents.
• HR Support: Maintain employee files and records; assist with attendance, leave and onboarding documentation; coordinate interviews; prepare ID cards; update employee databases; and respond to routine employee queries.
• Documentation & MS Office: Prepare letters and documents using MS Word; maintain attendance sheets and reports in Excel; manage emails and calendars in Outlook; and maintain accurate digital and physical filing.
• General Administration: Coordinate stationery, housekeeping, security and other office requirements; arrange appointments and official communications; and undertake other duties assigned by the reporting manager.

3. REQUIRED SKILLS & QUALIFICATIONS

• Any graduate (preferred), with 13 years experience in front office, reception or HR administration.
• Working knowledge of MS Word, Excel and Outlook; basic understanding of attendance, leave management and employee documentation.
• Good verbal and written communication in English,Telugu and Hindi with email drafting skills.
• Pleasant personality, professional attitude, strong coordination, organization and multitasking skills.

4. KEY PERFORMANCE INDICATORS (KPIS)

• Professional and efficient front office and visitor management.
• Accurate and timely maintenance of attendance, employee records and HR documentation.
• Prompt handling of calls, emails and correspondence.
• Effective coordination with employees, visitors and internal departments.