Walk-in | Front Office Executive

Calpro Specialities; Gurugram District; On-site; INR 180,000 - 240,000; Full time

Job summary

Calpro Specialities in Gurugram invites applications for a Front Office Executive. You will manage the reception, greet visitors, handle calls, and coordinate front-office communications to ensure smooth daily operations.

The role requires professionalism, strong communication, and the ability to maintain records, schedules, and confidentiality while supporting basic administrative tasks and meeting logistics.

Qualifications

• Experience in front-office or reception roles.
• Ability to manage calls and correspondence efficiently.
• Strong communication and interpersonal skills.
• Maintain confidentiality of information.
• Ability to organize visitor records and schedules.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Manage incoming and outgoing telephone calls and direct them accordingly.
• Handle emails, courier services, and front-office communications.
• Maintain visitor records, appointment schedules, and documentation.
• Support basic administrative tasks like data entry, filing, photocopying, scanning.
• Maintain a clean, organized reception area.
• Assist with meeting arrangements, travel coordination, and passes.
• Follow company policies and security procedures.

Skills

Front desk reception

Customer service

Telephone handling

Data entry

Administrative support

Confidentiality

Job description

Role :

The Front Office Executive is responsible for managing the reception area, welcoming visitors, handling calls and correspondence, and providing efficient administrative and customer support. The role serves as the first point of contact for clients, visitors, and employees and helps ensure smooth day-to-day front-office operations.

Responsibilities:

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Manage incoming and outgoing telephone calls and direct them to the appropriate person or department.
• Handle emails, correspondence, courier services, and other front-office communications.
• Maintain visitor records, appointment schedules, and reception-area documentation.
• Provide accurate information and assistance to visitors, customers, and employees.
• Maintain a clean, organized, and professional reception area.
• Maintain office supplies and raise requests for replenishment when required.
• Support basic administrative tasks such as data entry, filing, photocopying, scanning, and document preparation.
• Maintain confidentiality of company and employee information.
• Assist with meeting arrangements, visitor passes, travel coordination, and other office-related activities.
• Maintain daily reports, registers, and records related to front-office activities.
• Follow company policies, security procedures, and workplace standards.
• Perform other administrative and front-office duties assigned by management.