Front Desk Executive (Offroll)

ESP Engineered; Mumbai City; On-site; INR 300,000 - 500,000; Full time

Job summary

ESP Engineered seeks a Front Desk Executive in Mumbai to manage reception duties and support administrative tasks. The ideal candidate will greet visitors, handle calls, manage visitor logs, coordinate meeting schedules, and assist with general office tasks. Excellent communication skills, attention to detail, and proficiency in MS Office are crucial. The position demands a professional appearance and the ability to work in a fast-paced environment.

Qualifications

• Fluency in English, both verbal and written.
• Professional appearance and grooming.

Responsibilities

• Greet and assist visitors with a positive attitude.
• Handle incoming calls and manage messages.
• Manage visitor logs and issue passes.
• Coordinate conference room bookings.
• Assist with administrative tasks and light travel bookings.

Skills

Excellent communication skills

Attention to detail

Organizational skills

Multitasking abilities

Proficiency in MS Office

Job description

The Front Desk Executive will be the first point of contact for visitors and employees, responsible for managing reception duties and supporting administrative tasks. This role requires excellent communication skills, attention to detail, and a professional appearance.

Responsibilities & Duties:

• Greet and assist visitors with a positive, welcoming attitude and direct them as needed.
• Handle incoming calls efficiently, directing them to the appropriate person or department and managing messages when necessary.
• Manage visitor logs, issue visitor passes and maintain the visitor management system.
• Coordinate conference room bookings, ensuring meeting schedules are maintained and updated regularly.
• Ensure conference rooms are clean, organized, and ready for use before each meeting.
• Handle all incoming and outgoing courier services, ensuring timely distribution of packages.
• Assist with administrative tasks such as data entry, filing, and maintaining office records.
• Provide general information to visitors regarding the company and direct them within the premises.
• Assist with light travel booking support for employees when required.
• Help coordinate office supplies and maintain front desk inventory.
• Ensure the front desk area is always neat, organized, and presentable.
• Excellent verbal and written communication skills, with fluency in English.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to assist with travel bookings.
• Must be well-groomed and always maintain a professional appearance.
• Ability to manage time effectively and work in a fast-paced environment.