Administrative Executive

Lakshyaedu; Kozhikode district; On-site; INR 180,000 - 320,000; Full time

Benefits offered by this job

Job summary

Lakshyaedu seeks a proactive Front Office Executive to serve as the first point of contact for visitors and employees. The role emphasizes welcoming, coordinating visitors, managing communications, and supporting admin tasks to ensure a smooth daily workflow.

Ideal candidates will be organized, possess excellent communication skills, and demonstrate a customer-focused attitude. Some involvement in event coordination and vendor management may be required.

Qualifications

• Proven front office or administrative experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with attention to detail.

Responsibilities

• Greet visitors and guests and manage a professional reception area.
• Route calls, take messages, and maintain orderly reception operations.
• Handle mail, couriers, and general correspondence; respond to inquiries.
• Assist in coordinating office events and vendor-related activities.

Skills

Communication

Organization

Multitasking

Customer service

Vendor management

Attention to detail

Education

Any Graduation

Job description

The Front Office Executive serves as the first point of contact for visitors and employees, ensuring a welcoming and professional office environment. This role involves managing reception operations, coordinating visitors, handling communications, and supporting administrative activities. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive attitude to ensure smooth day-to-day operations. Additionally, the role offers opportunities to assist in event coordination and vendor management, contributing to the overall efficiency and positive culture of the workplace.

Key Responsibilities:

• 1. Reception Duties: - Greet and welcome visitors, clients, and employees with a friendly and professional demeanor. - Answer and route incoming calls promptly and efficiently. - Maintain a neat and organized reception area.
• 2. Visitor Management: - Register and issue visitor badges, ensuring all security protocols are followed. - Coordinate visitor appointments and inform concerned employees of their guests' arrival.
• 3. Communication: - Handle incoming and outgoing mail, couriers, and packages. - Monitor and respond to emails, phone calls, and other inquiries in a timely manner.
• 4. Event Coordination: - Assist in organizing office events, meetings, and celebrations. - Coordinate with internal teams for event planning and execution.

Qualifications:

• - Any Graduate
• - Proven experience in a similar role as a Front Office Administrator or similar administrative position.
• - Excellent communication and interpersonal skills.
• - Strong organizational and multitasking abilities.
• - Attention to detail and ability to work independently.
• - Prior experience in vendor management and facility coordination is a plus.
• -Preferring Female candidates.
• - A positive attitude and a customer service-oriented approach.