Walk-in | Export Documentation Executive

Bajrang Auto Parts; New Delhi; On-site; INR 279,000 - 502,000; Full time

Job summary

Bajrang Auto Parts is seeking an Export Documentation Executive to manage and oversee export-related documentation and compliance for international shipments. The role ensures timely processing of documents and adherence to global trade regulations.

Key tasks include preparing export paperwork under LC terms, generating invoices, packing lists, and COO, coordinating with freight forwarders and banks, and maintaining records for post-shipment incentives and audits.

Qualifications

• Knowledge of export documentation processes and LC terms.
• Familiarity with DGFT regulations and e-BRC processes.
• Understanding of incoterms (FOB, CIF, C&F) and banking basics.

Responsibilities

• Prepare and process export documents for international shipments.
• Generate invoices, packing lists, BL, COO, and related docs.
• Coordinate with freight forwarders, CHA, banks, and internal teams.
• Ensure compliance with regulatory authorities and record keeping.
• Support audits and maintain documentation for traceability.

Skills

Export documentation

DGFT compliance

Incoterms knowledge

Banking & payments familiarity

Coordination with stakeholders

Tools

DGFT portal

Icegate

Job description

Export Documentation Executive is responsible to manage and oversee all export-related documentation and compliance procedures, ensuring timely and accurate processing of documents required for international shipments, and adherence to global trade regulations.

Key Responsibilities:

Export Documentation Preparation:

• Prepare and process export documentation as per the country of destination under Letter of Credit (LC) and other Payment terms as well.
• Generate and handle commercial invoices, packing lists, shipping instructions, bill of lading (BL), certificate of origin (COO), GSP, COO, Marine Insurance and also understand the mode of export incoterms as FOB, CIF, C&F.
• Coordinate legalization or attestation of documents from chambers of commerce, embassies, or consulates as required.
• Knowledge of working under Self Sealing Containers/factory stuffing and preparing papers.

Coordination with Stakeholders:

• Communicate with freight forwarders, customs house agents (CHA), shipping lines, transporters, and banks for smooth execution of shipments.
• Liaise with internal departments such as Sales, Operations, and Finance for export order fulfillment.

Customs and Compliance:

• Ensure compliance with DGFT, Customs, and other regulatory authorities.
• Knowledge to generate Self E-BRC though DGFT portal and keeping of Inward remittance records.
• Must have knowledge of Banking, RODTEP, Icegate, HS code, Drawback, IGST Validation Errors, EGM Filing etc.
• Maintain proper record of post-shipment documents for bank negotiation and export incentives (e.g., RoDTEP, MEIS, etc.).

Banking & Payments:

• Submit export documentation to banks for realization of export proceeds under L/C , D/P or T/T payments.
• Follow up with banks and customers for payments and discrepancy resolution.

MIS & Reporting:

• Maintain export shipment records and update status reports.
• Prepare periodic reports on export volumes, freight cost, documentation status, and customer feedback.

Audits & Documentation Control:

• Support internal/external audits by providing necessary export documentation.
• Ensure proper documentation filing and archival for compliance and traceability.