Export Documentation and Operations

Carbon Resources; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

Carbon Resources is seeking an Executive Export Documentation and Operations to manage end-to-end export/import documentation, coordinate logistics, and ensure timely shipment execution from its Kolkata base.

The role involves preparing invoices, packing lists, post-shipment documents, and liaising with buyers, CHA, suppliers, and freight forwarders to ensure accurate documentation and on-time payments.

Qualifications

• Strong knowledge of export documentation and procedures.
• Familiarity with customs regulations and CHA coordination.
• Proficiency in SAP and documentation systems.
• Attention to detail and compliance orientation.
• Strong coordination and follow-up skills.
• Good communication skills for dealing with international clients and vendors.

Responsibilities

• Prepare export contracts for CRPL, overseas entities, and merchant exports.
• Issue Proforma Invoices and prepare Commercial Invoices and Packing Lists for Shipping Bill generation.
• Prepare post-shipment documentation including Commercial Invoice, Packing List, Certificate of Origin, Insurance, and MSDS; review Draft Bills of Lading and Draft Inspection Reports.

Skills

Attention to detail

Communication skills

Coordination

Compliance orientation

Tools

SAP

Documentation systems

Job description

Job Title: Executive Export Documentation and Operations

Location: Park Street, Kolkata

To manage end-to-end export and import documentation, coordinate logistics operations, and ensure timely execution of shipments, compliance, and vendor payments.

Key Responsibilities

1 Export Documentation

• Prepare export contracts for CRPL, overseas entities, and merchant exports
• Issue Proforma Invoices
• Prepare Commercial Invoices and Packing Lists for Shipping Bill generation
• Prepare post-shipment documentation including Commercial Invoice, Packing List, Certificate of Origin, Insurance, and MSDS
• Review and finalize Draft Bills of Lading (BL)
• Verify and finalize Draft Inspection Reports
• Prepare documentation for contracts under LC and CAD payment terms

3 Export Operations

• Follow up with foreign buyers for advance payments
• Coordinate with freight forwarders for ocean freight finalization
• Coordinate with CHA for timely container pickup, stuffing, and port entry within cut-off timelines
• Follow up for payment realization in foreign currency (USD/EURO) under credit terms

Billing & Vendor Payments

• Verify vendor bills against supporting documents
• Cross-check bills with corresponding SOs and POs
• Obtain necessary approvals from reporting manager/senior authority
• Coordinate with IT/SAP team for accurate system entries
• Submit bills to Accounts and follow up for timely vendor payments

Key Skills & Competencies

• Strong knowledge of export documentation and procedures
• Familiarity with customs regulations and CHA coordination
• Proficiency in SAP and documentation systems
• Attention to detail and compliance orientation
• Strong coordination and follow-up skills
• Good communication skills for dealing with international clients and vendors