Senior Executive-Post Export Documentation

Mortex; Kolkata; On-site; INR 500,000 - 900,000; Full time

Job summary

Mortex is seeking an experienced Export Documentation professional in Kolkata to manage post-shipment paperwork, LC/DAP compliant processes, and shipping coordination. You will ensure accurate documents, banking terms compliance, and timely MIS reporting. The role requires strong communication, detail orientation, and team leadership within an export-focused operation.

Experience with ICEGATE, DGFT, GST, ERP and MS Excel is preferred. Local import/export regulations in India apply.

Qualifications

• Knowledge of Indian export procedures and international trade documentation.
• Experience with LC, DP, DA and advance payment shipments.
• Strong communication and coordination skills.
• Attention to detail and compliance with regulations.
• Experience in team management and problem-solving.
• Proficiency in MS Excel and ERP systems.
• Knowledge of ICEGATE, DGFT, GST and customs procedures.

Responsibilities

• Prepare and verify export documents post-shipment.
• Coordinate preparation of Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin and other documents.
• Ensure LC terms compliance and document negotiation handling.
• Coordinate DGFT, RBI, GST and customs compliance submissions.
• Respond to overseas customer queries and resolve discrepancies.
• Monitor payment realization and follow up on outstanding bills.
• Supervise the export documentation team and maintain MIS reports.

Skills

Export documentation

Banking procedures

ICEGATE/DGFT knowledge

GST & customs procedures

Communication & coordination

Attention to detail

Team management

MS Excel

ERP systems

Education

Diploma/Certification in Export-Import Management

Job description

1. Post-Shipment Documentation

• Prepare and verify export documents after shipment.
• Coordinate preparation of Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, Certificate of Origin, and other required documents.
• Ensure accuracy of shipping details, HS codes, product descriptions, quantities, and values.

2. Bank Documentation

• Prepare and submit export documents to relevant department under LC, DP, DA, and other payment terms.
• Ensure compliance with Letter of Credit (LC) terms and conditions.
• Coordinate with relevant for document negotiation, discounting, and discrepancy resolution.
• Follow up on export bill realization.

3. Shipping & Logistics Coordination

• Coordinate with relevant department
• Obtain final Bill of Lading and other shipping confirmations.
• Track shipment documentation and ensure timely dispatch of documents to overseas customers.

4. Regulatory Compliance

• Ensure compliance with DGFT, Customs, RBI, GST, and other applicable export regulations.
• Coordinate submission of e-BRC and other export-related compliance documents.
• Maintain records for export incentives and applicable benefits.

5. Customer Coordination

• Respond to overseas customer queries regarding shipment documents.
• Ensure documents are submitted within agreed timelines.
• Resolve documentation discrepancies and coordinate amendments.

6. Payment & Outstanding Follow-up

• Monitor export payment due dates.
• Coordinate with the accounts and finance departments for payment realization.
• Follow up on overdue export bills and pending remittances.

7. Team Management & Reporting

• Supervise the export documentation team.
• Maintain shipment-wise documentation records.
• Prepare daily, weekly, and monthly MIS reports.
• Ensure proper filing and audit readiness.

Required Qualifications

Diploma/Certification in Export-Import Management will be an advantage.

• Knowledge of Indian export procedures and international trade documentation.

Experience

Experience handling LC, DP, DA, and advance payment shipments.

Required Skills

• Strong knowledge of export documentation and banking procedures.
• Knowledge of ICEGATE, DGFT, GST and customs procedures.
• Good communication and coordination skills.
• Strong attention to detail.
• Team management and problem-solving abilities.
• Proficiency in MS Excel and ERP systems.

Key Performance Indicators (KPIs)

• Accuracy of export documentation.
• Timely submission of post-shipment documents.
• Zero or minimum LC discrepancies.
• Timely export bill realization.
• Reduction in documentation errors and amendments.
• Compliance with statutory and regulatory requirements.
• Timely submission of export MIS reports