Walk-in | Executive Assistant - Indore

Shriram Life Insurance; Indore District; Presencial; INR 600 000 - 1 200 000; Tempo integral

Resumo da oferta

Shriram Life Insurance seeks an experienced Personal Assistant/Executive Assistant to support the President and executive team in Indore. The role covers travel booking, calendar management, and confidential administration, ensuring smooth operations for high-profile stakeholders.

The ideal candidate has 3–7 years of CXO-level EA experience, flawless English communication, and strong MS Office skills to manage schedules and deliverables with discretion.

Qualificações

• Graduate in any discipline; a secretarial/office admin certification is a plus.
• 3–7 years of PA/EA experience to CXO/MD/Chairman at executive level.
• Excellent spoken and written English; professional communication.

Responsabilidades

• Travel management: book flights, trains, cabs and hotels; plan itineraries and visas if needed.
• Calendar & meeting management: schedule, reschedule, reminders, agendas; arrange venues/video links.
• Maintain President's schedule and attendance records; track action items.
• Draft emails, prepare minutes of meetings; track follow-ups and deadlines.
• Handle confidential information with strict discretion.
• Expense & vendor coordination: travel reimbursements; liaise with agents and hotels.
• Cross-functional coordination with department heads and external stakeholders for President.
• General administrative support and ad-hoc tasks for the President's office.

Conhecimentos

Excellent English communication

Discretion and judgment

Calendar management

Time management

VIP liaison

Formação académica

Graduate (any discipline)

Secretarial/Office administration certification (plus)

Ferramentas

MS Outlook

Word

Excel

PowerPoint

MakeMyTrip for Business

Yatra Corporate

Descrição da oferta de emprego

Key Responsibilities

• Travel management book flights, trains, cabs and hotel stays; plan full itineraries; coordinate visas/forex if international travel is involved
• Calendar & meeting management schedule and reschedule internal/external meetings, resolve calendar conflicts, send reminders and agendas, arrange venues/video links
• Time & records maintenance maintain the President's daily schedule log, attendance/movement records, and follow up on pending action items from meetings
• Correspondence draft and proofread emails, prepare minutes of meeting (MoM), track follow-ups and deadlines
• Confidentiality handle sensitive business, financial, and personal information with strict discretion
• Expense & vendor coordination manage travel expense reports/reimbursements; liaise with travel agents, drivers, hotels, event vendors
• Cross-functional coordination - interface with other department heads, their EAs, and external stakeholders (clients, board members, regulators) on the President's behalf
• General administrative support - ad-hoc tasks as required by the President's office

Requirements

• Graduate in any discipline; a diploma/certification in secretarial practice or office administration is a plus
• 3-7 years' experience as PA/EA to a CXO, MD, Chairman, or President-level executive (not just general admin/office assistant roles)
• Excellent spoken and written English; polished, professional communication
• Strong hands-on skills in MS Outlook (calendar management), Word, Excel, PowerPoint, and familiarity with travel-booking portals (MakeMyTrip for Business, Yatra Corporate, etc.)
• High discretion, judgment, and ability to prioritize a busy, shifting schedule
• Presentable and composed under pressure - often the first point of contact for VIPs
• Willingness to be flexible with working hours when the President's schedule demands it