Executive Assistant - Indore

Shriram Life Insurance; Indore District; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Shriram Life Insurance is seeking an experienced Personal Assistant/Executive Assistant to support the President. You will manage complex travel, schedules, and high-level communications with discretion and professionalism.

The role requires excellent English, strong MS Office skills, and familiarity with travel portals. You will coordinate with VIPs, board members, regulators, and internal stakeholders, often under tight deadlines and demanding schedules.

Qualifications

• Graduate in any discipline; a diploma/certification in secretarial practice or office administration is a plus.
• 3–7 years' experience as PA/EA to a CXO, MD, Chairman, or President-level executive (not just general admin/office assistant roles)
• Excellent spoken and written English; polished, professional communication
• Strong hands-on skills in MS Outlook (calendar management), Word, Excel, PowerPoint, and familiarity with travel-booking portals (MakeMyTrip for Business, Yatra Corporate, etc.)
• High discretion, judgment, and ability to prioritize a busy, shifting schedule
• Presentable and composed under pressure — often the first point of contact for VIPs
• Willingness to be flexible with working hours when the President's schedule demands it

Responsibilities

• Book travel: flights, trains, cabs; plan itineraries; coordinate visas/forex if international travel is involved
• Calendar & meeting management: schedule and reschedule internal/external meetings, resolve conflicts, send reminders and agendas, arrange venues/video links
• Time & records maintenance: maintain President's daily schedule log, attendance/movement records, and follow up on action items from meetings
• Correspondence: draft and proofread emails, prepare minutes of meeting (MoM), track follow-ups and deadlines
• Confidentiality: handle sensitive business, financial, and personal information with strict discretion
• Expense & vendor coordination: manage travel expense reports/reimbursements; liaise with travel agents, drivers, hotels, event vendors
• Cross-functional coordination: interface with other department heads, their EAs, and external stakeholders on the President's behalf
• General administrative support: ad-hoc tasks as required by the President's office

Skills

Calendar management

MS Office

Email drafting

English proficiency

Stakeholder liaison

Travel coordination

Discretion

VIP support

Education

Graduate degree

Diploma in secretarial practice

Tools

MakeMyTrip for Business

Yatra Corporate

Travel portals

Job description

Key Responsibilities

• Travel management book flights, trains, cabs and hotel stays; plan full itineraries; coordinate visas/forex if international travel is involved
• Calendar & meeting management schedule and reschedule internal/external meetings, resolve calendar conflicts, send reminders and agendas, arrange venues/video links
• Time & records maintenance maintain the President's daily schedule log, attendance/movement records, and follow up on pending action items from meetings
• Correspondence draft and proofread emails, prepare minutes of meeting (MoM), track follow-ups and deadlines
• Confidentiality handle sensitive business, financial, and personal information with strict discretion
• Expense & vendor coordination manage travel expense reports/reimbursements; liaise with travel agents, drivers, hotels, event vendors
• Cross-functional coordination — interface with other department heads, their EAs, and external stakeholders (clients, board members, regulators) on the President's behalf
• General administrative support — ad-hoc tasks as required by the President's office

Requirements

• Graduate in any discipline; a diploma/certification in secretarial practice or office administration is a plus
• 3–7 years' experience as PA/EA to a CXO, MD, Chairman, or President-level executive (not just general admin/office assistant roles)
• Excellent spoken and written English; polished, professional communication
• Strong hands-on skills in MS Outlook (calendar management), Word, Excel, PowerPoint, and familiarity with travel-booking portals (MakeMyTrip for Business, Yatra Corporate, etc.)
• High discretion, judgment, and ability to prioritize a busy, shifting schedule
• Presentable and composed under pressure — often the first point of contact for VIPs
• Willingness to be flexible with working hours when the President's schedule demands it