Walk in Drive on 10th Oct- Executive Assistant- Pune (Kalyani Nagar)

Larsen & Toubro (L&T); Pune District; On-site; INR 400,000 - 600,000; Full time

Benefits offered by this job

On-site role

5 days a week

Job summary

Larsen & Toubro (L&T) in Pune seeks an Executive Assistant cum Administrative Assistant to support the President and Vice President. The role emphasizes calendar management, travel coordination, confidential matter handling, and cross‑functional communication to maintain efficiency at the highest level.

The ideal candidate will demonstrate strong judgment, discretion, and the ability to manage multiple priorities under pressure while coordinating domestic and international travel and

Qualifications

• Advanced skills in Outlook Calendar and Travel management.
• Ability to handle confidential matters with discretion.
• Strong judgment in a variety of situations.

Responsibilities

• Travel management: coordinate domestic and international travel, flights, hotels, transport.
• Manage an active calendar and assist with scheduling and meeting coordination.
• Prepare correspondence, documents, and travel-related materials, including Concur expense reports.
• Coordinate with President and internal departments to ensure smooth communication.
• Maintain confidentiality and discretion in all workplace matters.
• Support in organizing events and team-building activities.
• Maintain lab inventory and coordinate IT support as needed.
• Coordinate shipments and customer visit arrangements to Design Center.

Job description

Location- Kalyani Nagar(Pune)

5 days work from office.

Executive Assistant cum Administrative Assistant Job Description

As Administrative Assistant, you will exercise strong judgment in a variety of situations and maintain balance among multiple shifting priorities. The Administrative Assistant must work well under pressure and be able to become a trusted assistant to the President and Vice President. The Administrative Assistant will have advanced skills in Outlook Calendar and Travel as well as handle confidential matters with discretion and confidence in decision making. Specifically, your responsibilities are:

• Travel Management: Coordinating domestic and international travel including scheduling and organizing of flights, hotels, transport etc.
• Arranges complex and detailed travel plans, itineraries, and agendas
• Compiles documents for travel-related meetings
• Manages an extremely active calendar of appointments
• Completes Concur expense reports
• Composes and prepares correspondence that may be confidential
• Provides a bridge for smooth communication between the President and internal departments; demonstrating a high degree of professionalism and leadership to maintain credibility, trust and support with senior management staff
• Maintains discretion and confidentiality in all matters in the workplace
• Prioritizes conflicting needs; handles work expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Works closely and effectively with the President, keeping them well informed of upcoming commitments and responsibilities, following up appropriately
• Continually identifies opportunities to streamline functional activities while enabling the President to focus on the strategic and business initiatives rather than function logistics
• Other ancillary duties as required
• Maintain lab inventory (equipment, consumables, spares) including tagging, calibration, and AMC records.
• Track and manage assets (Laptop, desktops, accessories etc.) and coordinate with IT team for any support required by users
• Maintain active user list (resignation, creating new user ID, deactivation of User IDs etc).
• Coordinate shipments (domestic/international), support customs documentation,
• Arrangement & preparation of all customer visit to Design Center
• Support in conducting events & team building activities