Executive Admin (on third party contract)

Omron Automation; Chennai District; On-site; INR 300,000 - 500,000; Full time

Job summary

Omron Automation is seeking an experienced office administrator to coordinate and manage general office administration within department budgets, ensuring efficient and compliant operations.

The role covers end-to-end facilities management in Pune, vendor coordination, security, safety, IT/HR support, and event planning. Strong communication and detail orientation are essential to support expats and FRRO processes.

Qualifications

• General administration
• Communication skills
• Vendor management
• Documentation

Responsibilities

• Analyze, develop and manage office administration within department budgets.
• Execute office administration operations to achieve company objectives.
• Manage end-to-end office facilities and administration for Pune office.
• Ensure repair and maintenance of office premises.
• Review and refine processes for works/repairs/servicing.
• Ensure office security and workplace safety.
• Manage vendors for office supplies, equipment and outsourcing services.
• Vendor invoice clearance and purchase orders.
• Plan corporate programs/events at office premises.
• Assist IT and HR as needed.
• Renew office insurance for fixed assets.
• Support expats with FRRO and related requirements.
• Handle EHS operations for Pune office.
• Coordinate logistics: air tickets, car, train, bus.

Job description

Role & responsibilities

1. To analyze, develop and manage office administration in accordance to the assigned department budgets.

2. To execute office administrational operations to achieve company objectives.

3. Responsible for end-to-end office facilities management and office administration/general administration to ensure efficient and effective operations in Pune office.

4. To keep efficient Repair & maintenance of office premises.

5. Review, refresh and refine the existing process of works/repairs/servicing and/or projects.

6. To ensure office security and workplace safety;

7. To manage & enroll efficient vendors for office supplies, equipment, and outsourcing services.

8. Accurate vendor evaluation, agreement closure, No Due Certificate and Tracking of vendor agreement renewals for Pune Office.

9. Vendor Invoice clearances

10. Releasing of Purchase Orders to vendors as per requirement.

11. To plan and execute the corporate programs / events at office premises.

12. Ensure office space expansion and planning & goods movements like Machines/ Equipments.

13. Petty Cash management.

14. Support to IT and HR as per the need.

15. Timely renewal of office insurance policy for all fixed assets

16. Support Expats in managing FRRO (Foreign Regional Registrations), Apartment, CAR etc.

17. Handing EHS (Employee Health & Safety) operations for Pune office

18. Logistic arrangements, Air tickets, Car, Train, Bus booking etc

Preferred candidate profile

03-06 years of relevant work experience in general administration domain handing multiple responsibility in general office administration.

Basic knowledge of administrative tasks and procedures.

Good Communication & Presentation skills with an eye for detail.