Visa Consultant

HireFlexperts; Delhi; On-site; INR 300,000 - 500,000; Full time

Job summary

HireFlexperts is seeking an experienced Visa Consultant in Delhi to manage visa processing, documentation, and client coordination for international travel.

The role requires thorough knowledge of visa procedures, meticulous document checks, and timely follow-ups with embassies and visa centres. You will liaise with sales and operations teams to ensure smooth, compliant submissions.

Qualifications

• Knowledge of international visa procedures and documentation.
• Strong attention to detail and documentation checking skills.
• Good communication and client-handling skills.
• Ability to manage deadlines and multiple applications simultaneously.
• Proficiency in MS Office and online visa portals.
• Ability to independently handle visa files from documentation to final processing.

Responsibilities

• Handle tourist and business visa applications for international destinations.
• Guide clients regarding visa requirements, eligibility, documentation, fees, and processing timelines.
• Check and verify all documents before visa submission.
• Prepare visa application forms, covering letters, invitation letters, and supporting documents.
• Coordinate with Embassies, Consulates, VFS centres, visa application centres, and other concerned authorities.
• Schedule visa appointments, biometrics, and interviews wherever required.
• Maintain proper records and track the status of all visa applications.
• Regularly follow up on pending applications and update clients and internal teams.
• Ensure applications are submitted accurately and within deadlines.
• Stay updated with changes in visa rules, documentation, fees, and embassy guidelines.
• Handle cases involving additional documentation, queries, delays, or visa rejections.
• Coordinate closely with the Sales, Ticketing, Tour Operations, and Accounts teams.
• Manage multiple visa files simultaneously while maintaining accuracy and confidentiality.

Skills

Visa procedures

Documentation

Communication

Deadline management

MS Office

Tools

MS Office

Job description

We are looking for an experienced and detail-oriented Visa Consultant to handle visa processing, documentation, client coordination, and embassy/VFS-related requirements for international travel.

The candidate should have strong knowledge of visa procedures, documentation requirements, application submission, and follow-ups for different countries.

Key Responsibilities

Handle tourist and business visa applications for international destinations.

Guide clients regarding visa requirements, eligibility, documentation, fees, and processing timelines.

Check and verify all documents before visa submission.

Prepare visa application forms, covering letters, invitation letters, and supporting documents.

Coordinate with Embassies, Consulates, VFS centres, visa application centres, and other concerned authorities.

Schedule visa appointments, biometrics, and interviews wherever required.

Maintain proper records and track the status of all visa applications.

Regularly follow up on pending applications and update clients and internal teams.

Ensure applications are submitted accurately and within deadlines.

Stay updated with changes in visa rules, documentation, fees, and embassy guidelines.

Handle cases involving additional documentation, queries, delays, or visa rejections.

Coordinate closely with the Sales, Ticketing, Tour Operations, and Accounts teams.

Manage multiple visa files simultaneously while maintaining accuracy and confidentiality.

Required Skills

Good knowledge of international visa procedures and documentation.

Strong attention to detail and documentation checking skills.

Good communication and client-handling skills.

Ability to manage deadlines and multiple applications simultaneously.

Good knowledge of MS Office, email communication, and online visa portals.

Ability to independently handle visa files from documentation to final processing.

Preferred Experience

1–3+ years of experience as a Visa Consultant / Visa Executive in a travel agency, tour operator, or visa processing company.

Experience handling destinations such as China, Schengen countries, UK, USA, UAE, Singapore, Thailand, and other international destinations will be preferred.

Experience in handling business visas and group/delegation visa cases will be an added advantage.