Visa Consultant

ProLegion Inc.; New Delhi; On-site; INR 300,000 - 500,000; Full time

Job summary

ProLegion Inc. in Delhi seeks a Visa Consultant with 1–3 years of experience to manage visa processing for international travel, ensure accurate documentation, and coordinate with embassies and visa centers.

You will guide clients through requirements, handle applications, track status, and stay updated on changing visa rules, fees, and timelines, while maintaining confidentiality and attention to detail. This is a full-time role based in Delhi and requires collaboration with Sales, Ticketing

Qualifications

• Experience with international visa procedures and documentation.
• Strong attention to detail and ability to check documents.
• Excellent communication with clients.

Responsibilities

• Handle tourist and business visa applications for international destinations.
• Guide clients on visa requirements, eligibility, fees, and timelines.
• Check and verify documents before submission.
• Prepare supporting documents and cover letters.
• Coordinate with embassies, consulates, and visa centers.
• Track status, follow up, and inform clients and internal teams.
• Stay updated on visa rule changes.
• Maintain confidential client records.

Skills

Visa procedures

Client handling

Documentation checking

Deadline management

Communication

Tools

MS Office

Online visa portals

Job description

Job Title: Visa Consultant

Experience: 1- 3 Years

Department: Visa & Travel Operations

Industry: Travel & Tourism

Employment Type: Full-Time

Location: Delhi

Job Summary

We are looking for an experienced and detail-oriented Visa Consultant to handle visa processing, documentation, client coordination, and embassy/VFS-related requirements for international travel.

The candidate should have strong knowledge of visa procedures, documentation requirements, application submission, and follow-ups for different countries.

Key Responsibilities

Handle tourist and business visa applications for international destinations.

Guide clients regarding visa requirements, eligibility, documentation, fees, and processing timelines.

Check and verify all documents before visa submission.

Prepare visa application forms, covering letters, invitation letters, and supporting documents.

Coordinate with Embassies, Consulates, VFS centres, visa application centres, and other concerned authorities.

Schedule visa appointments, biometrics, and interviews wherever required.

Maintain proper records and track the status of all visa applications.

Regularly follow up on pending applications and update clients and internal teams.

Ensure applications are submitted accurately and within deadlines.

Stay updated with changes in visa rules, documentation, fees, and embassy guidelines.

Handle cases involving additional documentation, queries, delays, or visa rejections.

Coordinate closely with the Sales, Ticketing, Tour Operations, and Accounts teams.

Manage multiple visa files simultaneously while maintaining accuracy and confidentiality.

Required Skills

Good knowledge of international visa procedures and documentation.

Strong attention to detail and documentation checking skills.

Good communication and client-handling skills.

Ability to manage deadlines and multiple applications simultaneously.

Good knowledge of MS Office, email communication, and online visa portals.

Ability to independently handle visa files from documentation to final processing.

Preferred Experience

1–3+ years of experience as a Visa Consultant / Visa Executive in a travel agency, tour operator, or visa processing company.

Experience handling destinations such as China, Schengen countries, UK, USA, UAE, Singapore, Thailand, and other international destinations will be preferred.

Experience in handling business visas and group/delegation visa cases will be an added advantage.