Executive / Senior Executive - Visa

Gilpin Tours Travel Management; Hyderabad, Chennai District, Mumbai; Vor Ort; INR 180.000 - 300.000; Vollzeit

Zusammenfassung

Gilpin Tours Travel Management is seeking a Visa Assistant to support the visa processing team with handling applications, documentation, and client coordination to consulates.

You will assist in end-to-end visa applications, verify forms, arrange appointments, track statuses, and ensure timely submission and delivery while maintaining confidentiality and professional client service.

Qualifikationen

• Good knowledge of visa documentation and application procedures.
• Strong written and verbal communication.
• Excellent attention to detail and document-checking.
• Good coordination and follow-up skills.
• Basic knowledge of MS Office and email communication.
• Ability to work under deadlines and handle multiple applications.
• Customer-service oriented with a professional approach.

Aufgaben

• Assist end-to-end visa application process for various countries.
• Verify visa forms and supporting documents for completeness.
• Coordinate with clients for pending documents and requirements.
• Prepare documents per embassy/VFS requirements.
• Schedule visa and biometric appointments.
• Coordinate with embassies, consulates, VFS and centers when required.
• Track visa applications and maintain status records.
• Follow up and communicate updates to clients and internal teams.
• Assist with visa fee calculations and charges.
• Maintain filing of visa-related documents and records.
• Support visa submission, passport collection and delivery.
• Stay updated on visa rules and timelines and procedures.
• Handle client queries professionally and maintain confidentiality.

Kenntnisse

Visa documentation

Communication skills

Attention to detail

Coordination

MS Office

Email communication

Deadline-driven

Customer service

Tools

MS Excel

Jobbeschreibung

Job Summary

We are looking for a Visa Assistant to support the visa processing team in handling visa applications, documentation, coordination with clients and consulates/visa application centers, and ensuring timely submission and delivery of visa applications.

Key Responsibilities

• Assist in the end-to-end visa application process for various countries.
• Check and verify visa application forms and supporting documents for completeness and accuracy.
• Coordinate with clients for pending documents, photographs, forms, and other requirements.
• Prepare and organize documents as per the respective embassy/consulate/VFS requirements.
• Assist in scheduling visa appointments and biometric appointments.
• Coordinate with embassies, consulates, VFS and other visa application centers whenever required.
• Track visa applications and maintain updated records of application status.
• Follow up on pending applications and communicate updates to clients/internal teams.
• Assist with visa fee calculations and other applicable charges.
• Ensure proper filing and maintenance of visa-related documents and records.
• Support the team in visa submission, passport collection and delivery.
• Stay updated on changes in visa rules, documentation requirements, processing timelines and procedures.
• Handle client queries professionally and ensure timely resolution.
• Maintain confidentiality of client/passport and other sensitive documents.

Required Skills

• Good knowledge of visa documentation and application procedures.
• Good written and verbal communication skills.
• Strong attention to detail and document-checking ability.
• Good coordination and follow-up skills.
• Basic knowledge of MS Office, Excel and email communication.
• Ability to work under deadlines and handle multiple applications simultaneously.
• Customer-service oriented with a professional approach.