University Registrar

Institute of management and technical Studies ( IMTS); Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

Institute of management and technical Studies ( IMTS ) in Uttar Pradesh seeks a capable administrator to manage student registration, records, and graduation eligibility. You will oversee degrees, transcripts, and verifications, while safeguarding confidential data and ensuring robust data systems.

Responsibilities extend to general administration, admissions support, schedules, convocations, and compliance with UGC/AICTE/NAAC.

Qualifications

• Knowledge of UGC/AICTE/NAAC guidelines and approval workflows
• Strong data management, reporting, and auditing skills
• Regulatory compliance and university documentation expertise
• Attention to detail and effective communication

Responsibilities

• Manage student registration, enrollment, academic records, and graduation eligibility
• Coordinate issue of degrees, transcripts, and verifications
• Maintain accurate student data systems and ensure confidentiality
• Supervise general administration, office coordination, and official communication
• Support admission, examination processes, stock management, and academic calendar planning
• Organize convocations and maintain subject/class data
• Compile enrollment reports, retention statistics, and graduation data
• Submit timely and accurate reports to UGC, AICTE, and government authorities
• Provide statistical reports for internal planning and audit purposes
• Coordinate submission of applications, inspections, and approval fee formalities
• Liaise with government departments and ensure university documentation is UGC-compliant
• Lead statutory body functions, including Academic Council, BoG, BoS, and IQAC

Skills

UGC/AICTE/NAAC guidelines knowledge

Data management

Regulatory awareness

Attention to detail

Job description

• Manage student registration, enrollment, academic records, and graduation eligibility
• Coordinate issue of degrees, transcripts, and verifications
• Maintain accurate student data systems and ensure confidentiality

Key Responsibilities

• Manage student registration, enrollment, academic records, and graduation eligibility
• Coordinate issue of degrees, transcripts, and verifications
• Maintain accurate student data systems and ensure confidentiality

University Administration

• Supervise general administration, office coordination, and official communication
• Support admission, examination processes, stock management, and academic calendar planning
• Organize convocations and maintain subject/class data

Data Reporting & Analytics

• Compile enrollment reports, retention statistics, and graduation data
• Submit timely and accurate reports to UGC, AICTE, and government authorities
• Provide statistical reports for internal planning and audit purposes

Regulatory Compliance & Course Approvals

• Ensure full documentation and compliance for university approval under UGC guidelines
• Handle complete course approval processes from UGC, AICTE, and State bodies
• Maintain expertise in running courses under regulatory frameworks
• Coordinate submission of applications, inspections, and approval fee formalities
• Liaise with government departments and ensure university documentation is UGC-compliant

Institutional Governance

• Ensure 100% compliance with UGC, AICTE, NAAC, PCI, BCI, MCI, and Sikkim Govt. regulations
• Ensure complete institutional documentation, audit readiness, and academic integrity
• Lead statutory body functions, including Academic Council, BoG, BoS, and IQAC

Leadership & Department Coordination

• Manage Assistant Registrars, administrative staff, and data operators
• Collaborate with faculty, academic heads, and university leadership
• Ensure smooth file movement, accurate communication, and process transparency

Skills & Competencies

• Strong knowledge of UGC/AICTE/NAAC guidelines and approval workflows
• University documentation and compliance expertise
• Excellent data management, reporting, and auditing skills
• Strategic administrative leadership and team coordination
• Attention to detail, communication, and regulatory awareness