Registrar

DIT UNIVERSITY; Dehradun; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

DIT University in Dehradun seeks an experienced administrator to lead the Registrar’s Office, driving governance, policy compliance, and robust record-keeping across academic and regulatory domains.

The role oversees statutory compliance with UGC/AICTE/NAAC, coordinates boards, and mentors teams to deliver efficient administration of student records, degrees, and institutional data, while guiding policy improvements and external coordination.

Qualifications

• Master’s Degree with minimum 55% marks from a recognised University/Institution.
• Ph.D. or relevant professional qualification desirable.
• Qualification should align with UGC regulations and institutional norms.

Responsibilities

• Implement and monitor decisions of the Board of Governors and Academic Council.
• Advise the Vice Chancellor and senior management on administrative and governance matters.
• Coordinate meetings of statutory bodies: agendas, notices, minutes and action-taken reports.
• Ensure timely implementation and documentation of decisions and resolutions.
• Maintain official records of statutory meetings and proceedings.
• Oversee academic administration with Deans and Examinations Offices.
• Ensure compliance with UGC, AICTE, NAAC, NIRF, AISHE and other regulatory requirements.
• Coordinate preparation of statutory returns and institutional data.
• Monitor regulatory changes and facilitate required actions.
• Maintain confidentiality and accessibility of University records; digitise records.

Skills

Leadership & governance

Communication & coordination

Problem-solving

Education

Master’s degree 55%+

Ph.D. desirable

Job description

Qualification

• Master’s Degree with a minimum of 55% marks or equivalent grade from a recognised University/Institution.
• Ph.D. or relevant professional qualification will be desirable.
• Qualification should be as per applicable UGC regulations, University Statutes, and institutional norms.

Key Competencies

• Strong leadership, governance, and administrative decision-making skills.
• Excellent communication, coordination, stakeholder management, and problem-solving abilities.
• High level of integrity, confidentiality, accountability, and professional conduct.

Job Description

• University Administration & Governance
• Implement and monitor decisions of the Board of Governors, Academic Council, and other statutory/competent authorities.
• Advise the Vice Chancellor and senior management on administrative and governance matters.
• Statutory & Committee Management
• Coordinate meetings of statutory and other University bodies, including preparation of agendas, notices, minutes, and action-taken reports.
• Ensure timely implementation and documentation of decisions and resolutions.
• Maintain official records of statutory meetings and proceedings.
• Academic Administration
• Oversee academic administrative processes in coordination with Deans, Heads of Departments, Examination and Academic Offices.
• Ensure implementation of approved academic policies, ordinances, regulations, and procedures.
• Facilitate smooth administration of student records, academic documentation, degrees, certificates, and related matters.
• Regulatory & Statutory Compliance
• Ensure compliance with applicable UGC, AICTE, NAAC, NIRF, AISHE, and other regulatory requirements.
• Coordinate timely preparation and submission of statutory returns, reports, and institutional data.
• Monitor regulatory changes and facilitate necessary action.
• Records & Documentation
• Ensure proper maintenance, confidentiality, accuracy, and accessibility of University records.
• Oversee systematic documentation and digitisation of statutory, academic, and administrative records.
• Ensure timely retrieval and submission of records for audits, inspections, and regulatory requirements.
• Policy, Rules & Ordinances
• Coordinate the development, review, and implementation of University policies, rules, ordinances, and regulations.
• Ensure institutional processes remain aligned with approved policies and applicable regulatory requirements.
• Provide administrative inputs for policy decisions and institutional improvements.
• Legal & Compliance Coordination
• Coordinate with the Legal Department/Counsel on legal notices, cases, agreements, and other University matters.
• Ensure timely submission of required documents and responses to legal and statutory authorities.
• Monitor compliance with legal directions and applicable statutory requirements.
• Student Administration
• Oversee administrative processes related to student registration, records, certificates, grievances, and disciplinary matters.
• Ensure student-related processes are implemented as per approved University policies and regulations.
• Coordinate with concerned departments for timely resolution of student administrative matters.
• Accreditation & Institutional Data
• Coordinate institutional data and documentation required for NAAC, NIRF, AISHE, UGC, AICTE, and other regulatory submissions.
• Ensure accuracy, completeness, and timely submission of institutional information.
• Coordinate preparations for accreditation visits, inspections, audits, and reviews.
• External Coordination & Communication
• Coordinate with government departments, regulatory bodies, accreditation agencies, and other external stakeholders.
• Manage official University correspondence and communication as authorised.
• Represent the University in official meetings, inspections, and institutional engagements as delegated.
• Leadership & Process Improvement
• Provide administrative leadership and ensure efficient functioning of the Registrar’s Office.
• Identify opportunities for process improvement, standardisation, digitalisation, and administrative efficiency.
• Guide and mentor administrative teams to ensure accountability and quality of service.