Transcriber

Holiday Inn Club Vacations; Bengaluru; On-site; INR 420,000 - 620,000; Full time

Job summary

Holiday Inn Club Vacations in Bengaluru seeks an organized administrative professional to review and summarize board meeting recordings, draft minutes within 30 days of each meeting, and support association reporting.

You will prepare reports for board meetings, ensure regulatory filings, and manage confidential legal files. Proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Acrobat is required; you will coordinate correspondence and scheduling.

Qualifications

• 2–5 years of experience in administrative or legal support.
• Strong organizational and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Detail oriented and able to multi-task in a fast-paced environment.

Responsibilities

• Review and summarize board meetings from recorded audio files. Prepare drafts of meeting minutes within 30 days of the meeting date. Edit and incorporate revisions and feedback.
• Compile and prepare various reports for Association board meetings with regulatory awareness.
• Proficiency in Microsoft Office to create and format documents and spreadsheets, and schedule meetings.
• Prepare and promptly respond to correspondence; proofread legal documents; maintain confidential files.
• Handle moderately complex administrative tasks and manage projects.

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Role & responsibilities

• Review and summarize board meetings from recorded audio files. Prepare drafts of meeting minutes within 30 days of the meeting date. Edit and incorporate revisions and feedback.
• Compile and prepare various reports for Association board meetings. This requires reviewing and understanding association law from various sources including statutes, recorded documents, agreements, resolutions, etc. in order to adhere to regulatory requirements such as association filing requirements and those related to meeting notice postings
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) needed to create and format documents and spreadsheets, and schedule meetings
• Prepare and promptly respond to correspondence via written, oral or electronic communication. Proofread legal documents. Maintain confidential physical and electronic legal files.
• Handle moderately complex administrative tasks and manage projects.

Preferred candidate profile

• 2-5 years of experience
• Self-starter with the ability to multi-task
• Must have strong organizational and written communication skills
• Requires excellent organizational skills.
• High degree of confidentiality.
• Must possess strong verbal and written communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat, and the ability to learn new programs as may be applicable.
• Ability to react and adapt to changes and priorities.
• Ability to work in a fast-paced environment.
• Detail oriented.
• Self-starter.
• Ability to work well with others.