Trainee- HR Operation

Admaren Tech Private Limited; Ernakulam; On-site; INR 180,000 - 280,000; Full time

Job summary

Admaren Tech Private Limited is seeking a Trainee – HR Operations to start a career in Human Resources. You will work with the People, Culture & Experience Team to handle employee documentation, onboarding, attendance, payroll assistance, and HR reporting.

The role focuses on building a strong foundation in HR operations, while gradually taking ownership of processes and initiatives. Fresh graduates or candidates with up to 6 months of HR internship experience are welcome.

Qualifications

• Master’s degree in HR or MBA with HR focus.
• Strong communication and interpersonal skills.
• Excellent coordination and organisational abilities.
• Proficient in MS Excel/Google Sheets.
• Willingness to learn and take responsibility.

Responsibilities

• Support day-to-day HR operations and documentation.
• Assist onboarding and employee lifecycle activities.
• Help with attendance, leave management, and payroll support.
• Coordinate meetings, trainings, and HR initiatives.
• Contribute to HR reporting, MIS, and dashboards.

Skills

Strong communication

Interpersonal skills

Coordination & organisational

MS Excel/Google Sheets

Proactive & responsible

Education

Master’s degree in HR

Tools

MS Excel/Google Sheets

Job description

Department: People, Culture & Experience Team

Employment Type: Full-time

Job Summary:

We are looking for a Trainee – HR Operations who is enthusiastic about building a career in Human Resources and is ready to take the next step from academic learning into practical HR.

This role is ideal for someone who wants to develop a strong foundation in HR Operations, while gradually taking ownership of employee related processes and HR initiatives. The trainee will work closely with the HR team and gain practical exposure to employee engagement, attendance and leave management, payroll assistance, HR reporting, coordination, and day-to-day HR operations.

The role is designed for someone who is eager to learn, proactive, organised, and looking to grow into a well-rounded HR professional.

Key Responsibilities:

HR Operations & Administration

• Support the HR team in day-to-day HR operational activities.
• Assist with employee documentation and record management.
• Support onboarding and other employee lifecycle activities.
• Assist with HR communications and internal documentation.
• Provide administrative support for various HR processes and initiatives.

Attendance & Leave Management

• Assist in monitoring and maintaining employee attendance and leave records.
• Support employees with attendance and leave-related queries.
• Follow up on pending attendance regularisations and leave updates.
• Ensure HR records and trackers are accurate and up to date.

Coordination

• Coordinate with employees, managers, and internal teams for various HR activities.
• Assist in scheduling meetings, training programmes, and HR initiatives.
• Follow up on pending HR actions and ensure timely completion.
• Support the HR team in implementing HR projects and operational initiatives.

Employee Engagement

• Assist in planning and coordinating employee engagement activities, celebrations, events, and internal initiatives.
• Support the execution of employee engagement programmes.
• Coordinate with employees and internal teams to ensure smooth execution of activities.
• Assist in collecting employee feedback and maintaining engagement records.

HR Reporting & MIS

• Assist in preparing regular HR reports, MIS, trackers, and dashboards.
• Maintain and update employee data and HR records.
• Support the preparation of monthly and periodic HR reports.
• Work with Excel/Google Sheets for HR data management and reporting.

Payroll Assistance

• Assist in collating and verifying inputs required for monthly payroll processing.
• Support in reconciling attendance, leave, and LOP data with payroll records.
• Assist employees with payroll-related queries and elevate as needed.
• Maintain accurate documentation to support payroll audits and compliance.

Required skills and Qualification

• A genuine interest in building a career in HR.
• Good communication and interpersonal skills.
• Strong coordination and organisational abilities.
• Attention to detail and accuracy.
• Basic knowledge of HR processes and practices.
• Good working knowledge of MS Excel/Google Sheets.
• Proactive approach with a willingness to take responsibility.
• Ability to learn quickly and work collaboratively.
• Professional, approachable, and people-oriented attitude.
• Master’s degree in Human Resources, Business Administration
• Candidates with up to 6 months of relevant experience may apply.
• Prior HR internship experience in HR Operations will be an advantage.

Why Join Us

This is more than an entry-level support role. The position is intended for someone who wants to build a career in HR Operations and progressively take on greater responsibilities.

Based on performance, learning ability, initiative, and organizational requirements, the trainee will have opportunities to gain exposure to broader areas of HR.