Tendering Manager

Prathiksai Innovations; Hyderabad; On-site; INR 1,400,000 - 2,200,000; Full time

Job summary

Prathiksai Innovations in Hyderabad seeks a senior Tender Manager to lead end-to-end bidding for power utilities, TRANSCOs, DISCOMs, GENCOs, PSUs and EPC contractors. You will orchestrate cross-functional teams to craft technical and commercial submissions, ensuring compliance with NITs, specifications, BOQs and terms.

You should have 7+ years in tendering, strong knowledge of e-tendering portals, and a proven ability to improve win rates while maintaining rigorous documentation and timelines.

Qualifications

• 7+ years of experience in tendering.
• Strong understanding of utility, government, PSU and EPC tenders.
• Knowledge of electrical industry products and terms.
• Excellent MS Office and document editing skills.
• Experience with e-tendering/procurement portals.
• Ability to manage multiple tenders and deadlines.

Responsibilities

• Lead and manage the complete tendering and bid management function.
• Identify and evaluate tenders from Power Utilities, TRANSCOs, DISCOMs, GENCOs, PSUs, EPC contractors and private utilities.
• Review NITs, technical specs, BOQs, eligibility and commercial terms.
• Conduct bid/no-bid evaluation based on technical, commercial and business considerations.
• Prepare tender submission strategies and ensure timely and compliant submissions.
• Coordinate with Management, Technical, Quality, Production, Finance and Commercial teams for tender documents.
• Lead preparation of technical compliance statements, deviations, declarations, undertakings and PQ documents.
• Review commercial requirements including EMD, PBG, security deposits, payment terms, LD clauses, warranty and VAR.
• Coordinate preparation and submission of bank guarantees and related documents.
• Monitor tender submissions through various e-procurement platforms.
• Handle tender queries, corrigenda, clarifications and customer communications.
• Coordinate with customers during technical and commercial evaluations and negotiations.
• Maintain a structured database of tenders, competitors, pricing and opportunities.
• Analyze tender results and improve tender conversion and win rates.
• Develop and maintain database of utility specifications, approved makes and historical tender conditions.
• Coordinate with Business Development for upcoming projects and market opportunities.
• Support vendor registrations, product approvals and pre-qualification with utilities, OEMs and EPC companies.
• Guide and review the work of Tender Executives and establish a systematic tendering process.
• Ensure proper documentation and archiving of all submitted tenders for future reference.
• Prepare MIS reports, tender pipeline reports and management dashboards.

Skills

Tendering

Negotiation

Coordination

MS Excel

MS Word

PowerPoint

PDF editing tools

e-tender portals

Job description

For One of the Leading Client

Role & responsibilities

• Lead and manage the complete tendering and bid management function.
  
• Identify and evaluate tenders from Power Utilities, TRANSCOs, DISCOMs, GENCOs, PSUs, EPC contractors and private utilities.
  
• Review NITs, technical specifications, BOQs, eligibility requirements, commercial conditions and contractual terms.
  
• Conduct bid/no-bid evaluation based on technical, commercial and business considerations.
  
• Prepare tender submission strategies and ensure timely and compliant submission of bids.
  
• Coordinate with Management, Technical, Quality, Production, Finance and Commercial teams for preparation of tender documents.
  
• Lead preparation of technical compliance statements, deviations, declarations, undertakings, PQ documents and techno-commercial offers.
  
• Review commercial requirements including EMD, PBG, security deposits, payment terms, LD clauses, warranty, price variation and other contractual conditions.
  
• Coordinate preparation and submission of bank guarantees and other financial/tender-related documents.
  
• Monitor and manage tender submissions through various e-procurement platforms.
  
• Handle tender queries, corrigenda, technical clarifications and customer communications.
  
• Coordinate with customers during technical evaluation, commercial evaluation and negotiations.
  
• Maintain a structured database of tenders, competitors, pricing, results and upcoming opportunities.
  
• Analyse tender results and develop strategies to improve tender conversion and win rates.
  
• Develop and maintain a database of utility specifications, approved makes, customer requirements and historical tender conditions.
  
• Coordinate with Business Development for upcoming projects, customer requirements and market opportunities.
  
• Support vendor registrations, product approvals and pre-qualification with utilities, OEMs and EPC companies.
  
• Guide and review the work of the Tender Executives and build a systematic tendering process.
  
• Ensure proper documentation and archiving of all submitted tenders for future reference.
  
• Prepare regular MIS reports, tender pipeline reports and management dashboards.

Preferred candidate profile

• 7+ years of experience in tendering, preferably in the Power T&D / Electrical Equipment industry.
  
• Strong experience handling utility, government, PSU and EPC tenders.
  
• Good understanding of electrical industry products such as surge arresters, insulators, transformers, switchgear, cables and substation equipment.
  
• Strong understanding of tender terms, technical specifications and commercial conditions.
  
• Excellent knowledge of MS Excel, Word, PowerPoint and PDF editing tools.
  
• Strong documentation and analytical skills.
  
• Excellent written and verbal communication.
  
• Strong negotiation and coordination skills.
  
• Ability to manage multiple tenders and strict submission deadlines.
  
• Experience in managing and mentoring a tendering team.
  
• Knowledge of major e-tendering/procurement portals is essential.
  
• High attention to detail and ability to identify commercial and technical risks in tender documents.