Tender Executive

Balajee Infratech & Constructions Pvt Ltd.; Mumbai; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Balajee Infratech & Constructions Pvt Ltd is seeking a skilled tendering professional to identify government and PSU tenders related to civil construction, review notices and eligibility criteria, and study BOQs and technical specifications for Mumbai projects.

The role covers tender preparation, submission through e-procurement portals, proposal development with cross-functional teams, maintaining tender records, tracking corrigenda and deadlines, and ensuring compliance from pre-bid to

Qualifications

• Graduate in Civil Engineering or Diploma in Civil Engineering.
• Approximately 23 years of experience in government tendering, bid management or proposal preparation.
• Experience filling and submitting government e-tenders independently.
• Knowledge of tender documentation, BOQs, eligibility criteria, technical bids and financial bids.
• Proficient with MS Excel, MS Word, PDFs and online tender portals.
• Strong coordination, documentation, follow-up and deadline-management skills.

Responsibilities

• Identify relevant government and PSU tenders related to civil construction, infrastructure, dams, canals, roads and other projects.
• Review tender notices, NITs, eligibility criteria, tender conditions and submission deadlines.
• Prepare and fill tender forms, bid documents, technical bids and commercial/financial bids.
• Handle online tender submission through government e-procurement portals and CPPP/GeM.
• Maintain tender-wise documentation, checklists, submission records and bid status trackers.
• Coordinate with government departments, consultants, clients and internal departments for tender information and clarifications.

Skills

Attention to detail

Deadline management

Coordination

Written communication

Education

Graduate in Civil Engineering

Diploma in Civil Engineering

Tools

MS Excel

MS Word

PDF documentation

Job description

Role & responsibilities

• Government Tendering
  • Search and identify relevant government and PSU tenders related to civil construction, infrastructure, dams, canals, roads and other projects.
  • Review tender notices, NITs, eligibility criteria, tender conditions and submission deadlines.
  • Download and study tender documents, BOQs, technical specifications and scope of work.
• Tender Preparation & Submission
  • Prepare and fill tender forms, bid documents, technical bids and commercial/financial bids.
  • Handle online tender submission through government e-procurement portals, including the relevant state portals, CPPP and GeM where applicable.
  • Upload required documents, BOQs, declarations, affidavits, EMD details and other supporting documents.
  • Ensure timely submission and compliance with tender requirements.
• Proposal Preparation
  • Prepare technical and commercial proposals, company profiles, project references and capability statements.
  • Coordinate with the estimation, technical, finance and project teams to collect rates, quantities, project details and supporting information.
  • Assist in preparing cost summaries and bid submission packages.
• Tender Documentation & Compliance
  • Maintain tender-wise documentation, checklists, submission records and bid status trackers.
  • Verify eligibility documents such as work orders, completion certificates, turnover certificates, audited financial statements and other statutory documents.
  • Track tender corrigenda, pre-bid queries, clarifications, submission deadlines and bid-opening status.
  • Maintain records of submitted, shortlisted, awarded and unsuccessful tenders.
• Coordination & Follow-up
  • Coordinate with government departments, consultants, clients and internal departments for tender-related information and clarifications.
  • Follow up on EMD, tender fees, bid security, bank guarantees and other tender-related requirements with the concerned teams.
  • Support post-submission activities, including clarification responses, document resubmission and award-related documentation.

Required Qualifications & Experience

• Graduate in Civil Engineering, Diploma in Civil Engineering, or a relevant discipline.
• Approximately 23 years of experience in government tendering, bid management or proposal preparation in the construction/infrastructure industry.
• Practical experience in filling and submitting government e-tenders independently.
• Knowledge of tender documentation, BOQs, eligibility criteria, technical bids and financial bids.
• Good command of MS Excel, MS Word, PDF documentation and online tender portals.
• Strong coordination, documentation, follow-up and deadline-management skills.

Key Competencies

• Attention to detail and accuracy.
• Ability to manage multiple tenders simultaneously.
• Strong written communication and documentation skills.
• Ability to work under strict submission deadlines.
• Good coordination with technical, estimation, finance and management teams.