Tender/GeM management (Female)

GBB; Bengaluru; On-site; INR 500,000 - 700,000; Full time

Job summary

GBB in Bengaluru is hiring a Tender/GeM Coordinator to oversee the preparation and submission of tenders. The candidate should have a Bachelor's degree and 2-3 years of relevant experience. Key responsibilities include managing the tendering process, preparing price bids, attending meetings, and ensuring effective communication with clients and teams. Proficiency in Hindi, English, and Telugu is required. The role is pivotal in ensuring compliance and tracking live tenders through to award.

Qualifications

• 2-3 years of experience in tender management or coordination.
• Proficient in preparing price bids and commercial evaluations.
• Fluent in Hindi, English, and Telugu.

Responsibilities

• Manage the preparation and submission of tenders.
• Ensure compliance with the qualification criteria for tenders.
• Track all live tenders from submission to award.

Skills

Tender preparation skills

Knowledge of GeM Portal

Analytical skills

Communication skills

Education

Bachelor’s degree

Job description

Job Purpose

As a Tender/GeM coordinator, you would be responsible for the preparation and submission of various tenders and to manage or supervise the entire tendering process.

Major Roles and Responsibilities

• Study Qualification Criteria of tenders and make assessment for qualification.
• Preparation of price bids by making/filling various schedules given in bid.
• Physical submission of tenders either personally or delegating the same to the respective account management team.
• In case of E-tenders: scanning/uploading of documents on websites.
• Should have in-depth knowledge of GeM (Government e-Market Place) Portal.
• Attending price-bid (commercial opening) meetings; preparation of comparison chart / analysis report and submission of the same to the respective Manager.
• Keeping track of live (submitted) tenders from the tender floating stage up to award of work.

In Case Of Award Of Work, Following Formalities

• Attending post-bid / pre-award discussions and preparation of MOM (minutes of the meeting).
• Verification/study of LOA / LOI / Detailed order in line with specifications and check for deviations, if any.
• Submission of order acceptance along with deviations, if any.
• Arranging / submission of Performance BG / Advance BG for the project.
• Executing / signing of Contract Agreements.
• Contract book binding and distribution of copies to HO / Site / Client.

In case of unsuccessful bidder, applying for refund of EMD BG / EMD DD. Tracking of EMD refund payment by making constant follow-up including personal visits to customer’s office. Post Order help to HO teams / Clients for various queries, amendments, etc.

Required education: Bachelor’s

Required experience: 2-3 years

Required language: Hindi, English, Telugu