Tender Executive / Tender Engineer

Preet EPC P Limited; Hapur; On-site; INR 500,000 - 850,000; Full time

Job summary

Preet EPC P Limited in Uttar Pradesh is seeking an experienced Tender Executive / Tender Engineer to lead government tenders, GeM, and e-procurement activities. The role requires 5-10 years in tendering, with strong techno-commercial compliance and reverse auction experience.

The candidate will manage end-to-end tender activities, portal registrations, bid submission, post-bid clarifications, and MIS reporting, coordinating with Technical and Commercial teams to ensure timely, compliant offers.

Qualifications

• Experience handling government tenders and GeM portals.
• Proficient in techno-commercial documentation and reverse auctions.
• Capable of end-to-end tendering from identification to post-bid activities.
• Registration and maintenance of vendor credentials with authorities.

Responsibilities

• Identify prospective tenders via government and e-procurement portals.
• Review tender requirements and compile complete tender documents.
• Register the company on portals and meet registration timelines.
• Coordinate with tender issuing authorities and internal teams.
• Prepare and submit documents/clarifications after submission.
• Monitor tender portals daily and track submissions.
• Register and participate in Reverse Auctions where applicable.
• Maintain tender records and prepare regular MIS reports.
• Prepare post-order cover letters and required documentation.

Skills

Tender Management

GeM Portal

e-Procurement Portals

Tender Preparation

Techno-Commercial Documentation

Tender Compliance

Government Vendor Registration

Reverse Auction

Tender MIS & Reporting

MS Office / MS Excel

Documentation & Follow-up

Job description

JOB DESCRIPTION

Position: Tender Executive / Tender Engineer

Department: Tender / Business Development
Experience: 510 Years
Employment Type: Full-Time
Location: Preet EPC P Limited

Job Summary

We are looking for an experienced Tender Executive / Tender Engineer with 5-10 years of relevant experience in handling Government Tenders, GeM, e-Procurement Portals, Tender Documentation, Vendor Registration, Techno-Commercial Compliance, and Reverse Auctions.

The candidate will be responsible for end-to-end tender activities, from identifying and evaluating prospective tenders to submission, post-bid clarifications, tender monitoring, and documentation related to purchase orders.

Key Responsibilities

• Search and identify prospective tenders through various Government and e-Procurement portals, including:
  • GeM
  • ISRO
  • IREPS
  • DRDO
  • BARC
  • e-Procurement portals
  • Railways
  • BHEL
  • BEL
  • HAL
  • SAIL
  • Other relevant government tender portals.
• Review tender requirements and, after receiving internal approval, prepare and compile complete tender documents as per the technical specifications and commercial terms of the tendering authority.
• Register the company on various Government / e-Procurement portals and ensure registrations are completed within the required timelines.
• Coordinate with tender issuing authorities/executives regarding:
  • Tender-related queries
  • Registration issues
  • Vendor registration
  • Clarifications
  • Urgent approvals.
• Prepare and submit required documents/clarifications after submission of tenders and during the Techno-Commercial Bid evaluation stage.
• Coordinate with the Technical, Commercial, and other internal departments to obtain required documents, drawings, technical details, certificates, and clarifications.
• Monitor all relevant tender portals on a daily basis and track the status and activities of participated tenders.
• Register and participate in Reverse Auctions (RA) wherever applicable.
• Maintain complete records of:
  • Tenders searched
  • Tenders shortlisted
  • Tenders participated
  • Tender status
  • Technical/Commercial clarifications
  • Results and outcomes.
• Prepare regular tender status reports and MIS for management review.
• After receipt of a Purchase Order, prepare necessary cover letters and supporting documentation for material supply, including technical documents, drawings, manuals, and other documents duly verified/signed by the concerned department head.
• Ensure timely completion of all activities related to the end-to-end tendering process.

Required Skills

• Government Tender Management
• GeM Portal
• e-Procurement Portals
• Tender Preparation & Submission
• Techno-Commercial Documentation
• Tender Compliance
• Government Vendor Registration
• Reverse Auction
• Tender Tracking & Monitoring
• Bid Documentation
• Client / Government Department Coordination
• Technical & Commercial Coordination
• Tender MIS & Reporting
• MS Office / MS Excel
• Strong Documentation & Follow-up Skills

Preferred Candidate Profile

• 5-10 years of relevant experience in tendering, preferably with experience in Government / PSU / EPC / Engineering / Manufacturing organizations.
• Hands-on experience with GeM and multiple government e-tender portals will be preferred.
• Good understanding of tender terms, technical specifications, commercial conditions, and compliance requirements.
• Strong coordination, communication, documentation, and follow-up skills.
• Ability to manage multiple tenders and deadlines simultaneously.

Key Performance Areas (KPIs)

• Number of relevant tenders identified and evaluated.
• Timely and accurate tender submission.
• Compliance with tender technical and commercial requirements.
• Timely response to client clarifications.
• Successful portal/vendor registrations.
• Effective monitoring of tender status and deadlines.
• Accurate and updated tender MIS.
• Timely completion of post-order documentation.