Tender Executive - Sales Co-ordinator

Podhikai Scientific Private Limited; Bengaluru; On-site; INR 200,000 - 320,000; Full time

Benefits offered by this job

Incentives

Training

Career growth

Growing company

Job summary

Podhikai Scientific Private Limited in Bengaluru invites applications for a tender and sales coordination role. You will monitor government portals, review documents, prepare bid submissions, and ensure timely filing.

You will coordinate with technical, commercial, and compliance teams, maintain tender records and MIS, and manage CRM updates in Zoho.

Female candidates preferred; minimum 1 year in tender documentation, and a Bachelor's/ Diploma in Commerce.

Qualifications

• 1 year of experience in tender documentation or bid preparation.
• Bachelor’s degree in B. Com, BBA, or Diploma in Commerce.
• Female candidates preferred.

Responsibilities

• Identify & monitor tender opportunities on GeM, CPPP, TenderDetails, and other government portals.
• Review tender documents, prepare bid submissions, and ensure timely submission with complete documentation.
• Coordinate with internal teams for technical, commercial, and compliance documents required for tenders.
• Maintain tender records, checklists, and daily tender MIS reports.
• Ensure no tenders are missed in tracking or submission once decision to bid is taken.
• Continuous tracking of tenders post bid submission.
• Maintain reports and analytics on tenders and provide suitable inferences to the business.
• Manage sales coordination activities, including quotation follow-up and Zoho CRM updates.
• Update customer database, customer records and sales activities in Zoho CRM.
• Support exhibitions by sending invitations and maintaining customer communication.
• Maintain proper documentation, filing, and digital records for future reference.
• Perform any other responsibilities assigned by the Management from time to time.
• Post award of contract, follow up for BG, PBG, EMD, PO etc up to order booking.

Skills

Tender coordination

Bid submission

CRM (Zoho)

Documentation management

Data analysis

Interdepartmental coordination

Education

B.Com / BBA / Diploma in Commerce

Tools

Zoho CRM

GeM portals

Job description

Responsibilities

• 11. Identify & monitor tender opportunities on GeM, CPPP, TenderDetails, and other government portals.


• 22. Review tender documents, prepare bid submissions, and ensure timely submission with complete documentation.


• 33. Coordinate with internal teams for technical, commercial, and compliance documents required for tenders.


• 44. Maintain tender records, checklists, and daily tender MIS reports.


• 55. Ensure no tenders are missed in tracking or Submission once decision to Bid is taken


• 66. Continuous tracking of Tenders post bid submission


• 77. Maintain Reports and Analytics on Tenders and give suitable inference to Business


• 88. Manage sales coordination activities, including quotation follow-up and CRM (Zoho) updates.


• 99. Update customer database, customer records and sales activities in Zoho CRM.


• 110. Support exhibitions by sending invitations and maintaining customer communication.


• 111. Maintain proper documentation, filing, and digital records for future reference.


• 112. Perform any other responsibilities assigned by the Management from time to time.


• 113. Post Award of contract, follow up for BG, PBG, EMD, PO etc up Order Booking

Requirements

• 11. Identify & monitor tender opportunities on GeM, CPPP, TenderDetails, and other government portals.


• 22. Review tender documents, prepare bid submissions, and ensure timely submission with complete documentation.


• 33. Coordinate with internal teams for technical, commercial, and compliance documents required for tenders.


• 44. Maintain tender records, checklists, and daily tender MIS reports.


• 55. Ensure no tenders are missed in tracking or Submission once decision to Bid is taken


• 66. Continuous tracking of Tenders post bid submission


• 77. Maintain Reports and Analytics on Tenders and give suitable inference to Business


• 88. Manage sales coordination activities, including quotation follow-up and CRM (Zoho) updates.


• 99. Update customer database, customer records and sales activities in Zoho CRM.


• 110. Support exhibitions by sending invitations and maintaining customer communication.


• 111. Maintain proper documentation, filing, and digital records for future reference.


• 112. Perform any other responsibilities assigned by the Management from time to time.


• 113. Post Award of contract, follow up for BG, PBG, EMD, PO etc up Order Booking

• Minimum 1 year of experience in tender documentation or bid preparation


• Bachelor’s degree in B. Com, BBA, or a relevant field or Diploma in Commerce


• Female candidates are preferred.

Benefits

• 11. Competitive salary with attractive performance incentives.


• 22. Career growth opportunities in office administration


• 33. Online training and courses.


• 24. Opportunity to work with a growing company.