Tender Executive And Sales Coordinator

Said Technologies; Pune District; On-site; INR 450,000 - 750,000; Full time

Job summary

Said Technologies in Pune is seeking a Backend Tender & GeM Executive to manage the GeM portal, monitor bids, and support the end-to-end tender lifecycle for IT hardware, networking, and software solutions.

The role requires coordinating with sales, technical and finance teams to gather pricing, datasheets, and compliance documents, preparing techno-commercial bids, and ensuring timely online/offline submissions while maintaining an active bid tracker.

Qualifications

• Bachelor's degree in Computer Science, IT, Business Administration, or related field.
• 1 to 4 years of hands-on experience handling GeM portals and government e-tendering in the IT/Hardware/Networking sector.
• Basic understanding of IT infrastructure, networking products (servers, switches, routers), and software licenses.
• Proficient in MS Office (Word, Excel, PDF management tools).
• Strong attention to detail, excellent written communication, and strong time-management skills.

Responsibilities

• GeM Portal Management: Monitor GeM portal daily for bids, direct purchases, and reverse auctions in IT hardware, networking, and software.
• Tender Identification & Analysis: Search for relevant tenders on government portals and PSUs; read and analyze documents and criteria.
• Bid Preparation & Submission: Coordinate with sales, technical, and finance teams; prepare techno-commercial bids and compliance statements; ensure timely submissions.
• Vendor & OEM Coordination: Coordinate with OEMs for authorization letters (MAF), special pricing, and technical support.
• Post-Bid Follow-up: Track bid openings, handle queries, and maintain a digital tracker of bids.

Skills

GeM portal

IT infrastructure

Written communication

Time management

Education

Bachelor's degree in Computer Science, IT, Business Administration

Tools

MS Office

Excel

PDF management tools

Job description

• Job Title: Backend Tender & GeM Executive
• Department: Bidding / Sales Operations / Tender Management
• Industry: Information Technology (IT Hardware, Networking Solutions & Software)
• Employment Type: Full-Time
• Location:Pune
• Candidates with Sound IT Products and solutions knowledge will be preferred

Key Responsibilities

• GeM Portal Management:
• Monitor the Government e-Marketplace (GeM) portal daily for relevant bids, direct purchases, and reverse auctions in IT hardware, networking, and software.
• Create and update OEM/Reseller profiles, product catalogs, and brand approvals on the GeM portal.
• Manage order processing, acceptance, dispatch logs, and invoice generation on GeM.
• Tender Identification & Analysis:
• Search for relevant tenders on central/state government portals, e-procurement sites, and public sector undertakings (PSUs).
• Read and analyze tender documents, scope of work, technical/commercial criteria, and compliance requirements.
• Bid Preparation & Submission:
• Coordinate with sales, technical, and finance teams to gather compliance sheets, product datasheets, and pricing.
• Prepare techno-commercial bids, compliance statements, and bid security (EMD/PBG coordination).
• Ensure timely online and offline submission of bids before deadlines.
• Vendor & OEM Coordination:
• Coordinate with OEMs (Original Equipment Manufacturers) for authorization letters (MAF), special pricing, and technical support.
• Follow up with internal teams and external vendors for timely document delivery.
• Post-Bid Follow-up:
• Track tender opening dates, technical evaluation results, and financial bid openings.
• Handle queries, clarifications, and post-bid negotiations.
• Maintain a digital tracker of all active, won, and lost bids.

Required Qualifications & Skills

• Education: Bachelors degree in Computer Science, IT, Business Administration, or a related field.
• Experience: 1 to 4 years of hands-on experience handling GeM portals and government e-tendering in the IT/Hardware/Networking sector.
• Technical Knowledge: Basic understanding of IT infrastructure, networking products (servers, switches, routers), and software licenses.
• Software Skills: Proficient in MS Office (Word, Excel, PDF management tools).
• Core Competencies: Strong attention to detail, excellent written communication, and strong time-management skills to meet strict deadlines.Role & responsibilities

Preferred candidate profile