Tender Executive

Mirah Hospitality; Mumbai City; On-site; INR 360,000 - 480,000; Full time

Job summary

Mirah Hospitality is seeking a detail-oriented Tender Executive to manage end-to-end tendering activities for manpower outsourcing services in Mumbai. You will identify new business opportunities, prepare techno-commercial bids, and coordinate with engineering, finance, HR, and legal teams to ensure timely submission through portals like GEM and Mahatenders.

Responsibilities include studying tender documents, preparing cost sheets, attending pre-bid meetings, and maintaining bid documentation

Qualifications

• Strong knowledge of tendering and bidding processes.
• Hands-on experience with e-tender portals.
• Good understanding of techno-commercial documentation.
• Strong coordination and communication skills.
• Proficiency in MS Office, Adobe Premiere, and Nitro Pro.
• Ability to work under deadlines and handle multiple tenders simultaneously.

Responsibilities

• Identify new business opportunities for manpower outsourcing services.
• Prepare, manage, and submit tenders, RFQs, and budgetary quotations.
• Ensure timely and accurate submission of bids, proposals, and quotations.
• Study tender documents and understand eligibility/pre-qualification criteria.
• Prepare cost sheets, brief notes, commercial comparisons, and tender summaries.
• Attend pre-bid meetings and prepare reports for management.
• Draft and submit pre-bid queries to clients.
• Coordinate with Engineering, Finance, HR, and Legal departments for tender-related documentation.
• Manage vendor coordination for food, accommodation, transportation, PPE, tools & tackles.
• Source candidates/manpower for costing and tender estimation purposes.
• Prepare techno-commercial bids using tools such as Adobe Premiere and Nitro Pro.
• Submit e-tenders through portals such as GEM, Mahatenders, HAREDA, GEDA, CREDA, MSEDCL, LIC, RHDS, JREDA, etc.
• Maintain records of tender submissions, EMD refunds, PBGs, agreements, and portal credentials.
• Coordinate with banks for BG documentation and processing.
• Ensure all bid documentation is complete, accurate, and compliant.
• Conduct competitor analysis and market research to enhance competitiveness.
• After work order receipt, coordinate for acceptance, contract execution, and documentation.

Skills

Tendering and bidding processes

e-tender portals

Techno-commercial documentation

Coordination and communication

MS Office

Adobe Premiere

Nitro Pro

Deadline-driven multitasking

Education

Graduate in any discipline

Tendering/procurement certification

Tools

MS Office

Adobe Premiere

Nitro Pro

Job description

Job Summary:

We are looking for a detail-oriented and proactive Tender Executive to manage end-to-end tendering activities. The candidate will be responsible for identifying business opportunities, preparing techno-commercial bids, coordinating with vendors and internal departments, and ensuring timely submission of tenders through various e-tender portals.

Key Responsibilities:

• Identify new business opportunities for manpower outsourcing services.
• Prepare, manage, and submit tenders, RFQs, and budgetary quotations.
• Ensure timely and accurate submission of bids, proposals, and quotations.
• Study tender documents and understand eligibility/pre-qualification criteria.
• Prepare cost sheets, brief notes, commercial comparisons, and tender summaries.
• Attend pre-bid meetings and prepare reports for management.
• Draft and submit pre-bid queries to clients.
• Coordinate with Engineering, Finance, HR, and Legal departments for tender-related documentation.
• Manage vendor coordination for food, accommodation, transportation, PPE, tools & tackles.
• Source candidates/manpower for costing and tender estimation purposes.
• Prepare techno-commercial bids using tools such as Adobe Premiere and Nitro Pro.
• Submit e-tenders through portals such as GEM, Mahatenders, HAREDA, GEDA, CREDA, MSEDCL, LIC, RHDS, JREDA, etc.
• Maintain records of tender submissions, EMD refunds, PBGs, agreements, and portal credentials.
• Coordinate with banks for BG documentation and processing.
• Ensure all bid documentation is complete, accurate, and compliant.
• Conduct competitor analysis and market research to enhance competitiveness.
• After work order receipt, coordinate for acceptance, contract execution, and documentation.

Required Skills:

• Strong knowledge of tendering and bidding processes.
• Hands-on experience with e-tender portals.
• Good understanding of techno-commercial documentation.
• Strong coordination and communication skills.
• Proficiency in MS Office, Adobe Premiere, and Nitro Pro.
• Ability to work under deadlines and handle multiple tenders simultaneously.

Qualification:

• Graduate in any discipline
• Relevant certification in tendering/procurement will be an added advantage.