Tender Executive

Aryan Pumps & Enviro Solutions; Mumbai; On-site; INR 420,000 - 500,000; Full time

Job summary

Aryan Pumps & Enviro Solutions is seeking a Tender Executive at Vidyavihar, Mumbai to manage bid processes for government, municipal, PSU and private tenders. You will review documents, prepare checklists, and coordinate with multiple internal teams to ensure timely, compliant submissions.

Role requires a mechanical engineering background, 3+ years of tendering experience, and strong MS Excel/Word skills. Deadline-driven with attention to detail is essential for success.

Qualifications

• Min 3 years of experience in tendering/bidding, preferably in government, municipal, infrastructure, environmental services, firefighting, mechanical or O&M projects.
• Good understanding of government/PSU tendering procedures and e-tender portals.
• Strong knowledge of MS Excel, Word and preparation of tender documentation.
• Good analytical, documentation and coordination skills.
• Ability to understand technical and commercial tender requirements.
• Good written and verbal communication skills.
• Ability to work under strict deadlines and manage multiple tenders simultaneously.

Responsibilities

• Identify and monitor relevant government, municipal, PSU and private tenders through appropriate tender portals.
• Review tender documents, eligibility criteria, scope of work, BOQ, technical specifications, EMD, tender fees, and other requirements.
• Prepare tender checklists and ensure all required documents are available before submission.
• Coordinate with Commercial, Finance, HR, Operations and Technical teams for required information and documents.
• Prepare technical and commercial tender documentation as per tender requirements.
• Coordinate for EMD, tender fees, performance security, bank guarantees and other financial requirements.
• Upload and submit tenders within prescribed timelines and ensure successful submission.
• Prepare tender queries, clarification requests and pre-bid documentation wherever required.
• Maintain proper records of submitted tenders, tender status, results, agreements and related documents.
• Track tender opening dates, technical evaluation, financial bids, negotiations and award status.
• Assist in preparation of comparative statements, costing sheets and bid analysis.
• Ensure compliance with tender conditions and highlight commercial, technical or contractual risks to management.
• Coordinate with project/operations teams for manpower, equipment, costing and technical inputs required for bids.
• Maintain a database of ongoing, upcoming, submitted and awarded tenders.
• Support management in preparing tender-related MIS and periodic reports.

Skills

Analytical skills

Documentation skills

Coordination skills

Written and verbal communication

Education

Mechanical Engineering

Tools

MS Excel

MS Word

Job description

Job Description Tender Executive

Department: Tendering Executive

Location: Vidyavihar, Mumbai

Reporting To: Manager

Key Responsibilities

• Identify and monitor relevant government, municipal, PSU and private tenders through appropriate tender portals.
• Review tender documents, eligibility criteria, scope of work, BOQ, technical specifications, EMD, tender fees, and other requirements.
• Prepare tender checklists and ensure all required documents are available before submission.
• Coordinate with Commercial, Finance, HR, Operations and Technical teams for required information and documents.
• Prepare technical and commercial tender documentation as per tender requirements.
• Coordinate for EMD, tender fees, performance security, bank guarantees and other financial requirements.
• Upload and submit tenders within prescribed timelines and ensure successful submission.
• Prepare tender queries, clarification requests and pre-bid documentation wherever required.
• Maintain proper records of submitted tenders, tender status, results, agreements and related documents.
• Track tender opening dates, technical evaluation, financial bids, negotiations and award status.
• Assist in preparation of comparative statements, costing sheets and bid analysis.
• Ensure compliance with tender conditions and highlight commercial, technical or contractual risks to management.
• Coordinate with project/operations teams for manpower, equipment, costing and technical inputs required for bids.
• Maintain a database of ongoing, upcoming, submitted and awarded tenders.
• Support management in preparing tender-related MIS and periodic reports.

Candidate Profile

• Qualifiation – Mechanical engineering background only

Experience: Min 3 years of experience in tendering/bidding, preferably in government, municipal, infrastructure, environmental services, firefighting, mechanical or O&M projects.

• Good understanding of government/PSU tendering procedures and e-tender portals.
• Strong knowledge of MS Excel, Word and preparation of tender documentation.
• Good analytical, documentation and coordination skills.
• Ability to understand technical and commercial tender requirements.
• Good written and verbal communication skills.
• Ability to work under strict deadlines and manage multiple tenders simultaneously.

Key Competencies

• Tender & Bid Management
• Documentation & Compliance
• Commercial Understanding
• MS Excel & Data Analysis
• Vendor/Internal Coordination
• Attention to Detail
• Time Management
• Contract & Tender Risk Identification

Employment Type: Full-time

Salary: Upto 5 LPA