Tender Associate

Headsup Corporation; Delhi; On-site; INR 500,000 - 700,000; Full time

Job summary

Headsup Corporation in Delhi seeks a Tender Associate to identify tender opportunities across multiple product categories and industries, review requirements, and support end-to-end bidding for government and private sector tenders. The role emphasizes accuracy, timely submissions, and cross-functional coordination with sales, procurement, operations and finance.

Responsibilities include preparing eligibility, technical and commercial bid documents, maintaining tender databases, managing online

Qualifications

• Understanding of government and private tendering processes.
• Ability to read and interpret Tender, RFQ, and RFP documents.
• Familiarity with e-procurement portals (GeM, CPP Portal, state portals).
• Knowledge of bid documentation, compliance requirements, and supporting documents.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with online bid submission and DSC processes.

Responsibilities

• Tender identification through government portals and private tender platforms.
• Review tender documents and prepare eligibility and technical/ commercial bids.
• Manage end-to-end online bidding and portal registrations.
• Coordinate submissions, DSC usage, and responses to pre-bid queries.
• Collaborate with sales, procurement, operations, and finance for documentation.
• Maintain tender database with status, documents and client details.
• Track bid progress and assist post-award activities with internal teams.

Skills

Tender processes knowledge

Reading tender documents

E-procurement portals

Bid documentation

MS Office (Excel/Word/PowerPoint)

DSC processes

Tools

GeM Portal

CPP Portal

DSC software

Job description

Role/ Position Overview

The Tender Associate will be responsible for identifying relevant tender opportunities,

reviewing tender requirements, and supporting the end-to-end bidding process across

multiple product categories and industries. The main goal of this role is to prepare accurate

and compliant bid documentation, coordinate with internal teams to gather required

information, and ensure timely submission of tenders. This role requires strong attention to

detail, good organisational skills, and the ability to understand tender requirements while

managing multiple deadlines. The Tender Associate will contribute to business growth by

supporting the successful execution of government and private sector tender submissions.

Key Responsibilities

Key Result Areas & Supporting Actions

1. Tender Identification

• Actively track and monitor government e-procurement portals and private tender platforms to identify relevant business opportunities across multiple product categories and industries.


• Evaluate tender eligibility, scope, and timelines before participation.

2. Tender Documentation and Preparation

• Review tender, RFQ, and RFP documents thoroughly.


• Prepare eligibility documents, technical and commercial bid documents, compliance sheets, and other supporting documentation required for submission.

3. Online Bidding

• Manage the end-to-end e-tendering process, including

4. Submission

portal registrations, Digital Signature Certificate (DSC) usage, online bid submissions, and responding to pre-bid queries or clarifications within stipulated timelines.

5. Cross-Functional Coordination

Coordinate with sales, procurement, operations, finance, and other internal stakeholders to collect technical specifications, pricing, statutory documents, certificates, and financial documents (EMD/BG, where applicable) required for tender submissions.

6. Tender Database Management

Maintain accurate records of identified tenders, submitted bids, bid status, supporting documents, client information, and win loss analysis for future reference and reporting.

7. Bid Follow-up and Post-Submission Support

Track the progress of submitted tenders, monitor bid opening and award status, coordinate documentation for post award activities, and support contract execution by liaising with internal teams and clients.

The responsibilities listed above are indicative in nature and these may evolve based on

business needs. As the role progresses, other KRAs and responsibilities may be identified to

align with organisational priorities and the employee’s growth. This will be done as per

mutual discussions.

Skills Required

Technical

• Understanding of government and private tendering processes


• Ability to read and interpret Tender, RFQ, and RFP documents


• Familiarity with e-procurement portals (GeM, CPP Portal, state portals, etc.)


• Knowledge of bid documentation, compliance requirements, and supporting documents


• Proficiency in Microsoft Excel, Word, and PowerPoint


• Experience with online bid submission and Digital Signature Certificate (DSC) processes


• (preferred)


• Documentation management and record keeping


• Basic understanding of commercial terms, quotations, and pricing (preferred)

Behavioural

• Strong attention to detail and accuracy


• Good organisational and planning skills


• Ability to manage multiple tasks and deadlines


• Ownership and accountability


• Strong coordination and collaboration skills
  
• Problem solving and analytical thinking


• Effective written and verbal communication


• Adaptability and willingness to learn