Talent Acquisition Specialist Job ID: 409068

Virtual Admins; Mohali; On-site; INR 350,000 - 520,000; Full time

Job summary

Virtual Admins in Mohali, Punjab, on-site, full-time, invites a Talent Acquisition Specialist with 1–2 years of experience. You will own end-to-end recruitment across multiple clients, build pipelines, screen candidates, and coordinate interviews to ensure timely closures.

Ideal candidates have strong communication, understand recruitment processes, and can manage multiple hiring requirements with defined turnaround times. ATS experience and portal familiarity are preferred.

Qualifications

• Experience in end-to-end recruitment across multiple requirements.
• Strong sourcing and screening capabilities with client-facing exposure.
• Proficiency in coordinating interviews and managing hiring processes.

Responsibilities

• End-to-End Recruitment: manage lifecycle from requirements to joining.
• Candidate sourcing via LinkedIn, Naukri, Indeed, referrals and ATS.
• Screen resumes and conduct telephonic/video screenings for fit and salary.
• Coordinate interviews and provide timely feedback to stakeholders.
• Manage offers, joining formalities, and candidate experience.

Skills

End-to-end TA

Candidate Sourcing

LinkedIn Recruitment

Interview Coordination

Stakeholder Management

Client Coordination

ATS Management

Recruitment Analytics

Reporting

Communication

Education

Bachelor's/Master's degree in HR/Business Admin

Tools

ATS

Job portals

Job description

Job Description – Talent Acquisition Specialist

Job Title: Talent Acquisition Specialist
Experience: 1–2 Years
Location: Mohali, Punjab
Work Mode: On-site
Employment Type: Full-time

About the Role

We are looking for a driven and result-oriented Talent Acquisition Specialist to manage end-to-end recruitment activities across multiple business and client requirements.

The ideal candidate should have strong sourcing and screening capabilities, excellent communication skills, a strong understanding of recruitment processes, and the ability to independently manage multiple hiring requirements while meeting defined turnaround times.

Key Responsibilities1.

1. End-to-End Recruitment

• Manage the complete recruitment lifecycle from requirement understanding to candidate joining.
• Understand job requirements, candidate profiles, skill sets, experience, and client expectations.
• Develop and execute effective sourcing strategies based on hiring requirements.
• Build and maintain a healthy candidate pipeline for current and upcoming positions.
• Manage multiple open positions simultaneously while ensuring timely closures.

2. Candidate Sourcing & Screening

• Source candidates through LinkedIn, Naukri, Indeed, referrals, ATS, databases, and other relevant channels.
• Conduct detailed resume screening against defined job requirements.
• Conduct initial telephonic/video screening to assess:
  • Communication skills
  • Relevant experience
  • Technical/functional suitability
  • Attitude and coachability
  • Salary expectations
  • Notice period/availability
  • Overall role fit
• Maintain an active talent pool for recurring and critical requirements.

3. Interview Management

• Coordinate interviews between candidates, hiring managers, internal stakeholders, and clients.
• Ensure candidates are adequately briefed before interviews.
• Track interview schedules and candidate movement through each recruitment stage.
• Follow up with stakeholders for timely interview feedback.
• Communicate interview outcomes and next steps to candidates professionally.

4. Candidate Experience & Offer Management

• Maintain consistent and professional communication with candidates throughout the recruitment process.
• Ensure timely follow-ups to minimize candidate drop-offs.
• Coordinate salary discussions and offer-related communication.
• Manage offer rollouts, documentation, and joining formalities.
• Track offered candidates until their date of joining.
• Maintain regular engagement with candidates during the notice period.

5. Recruitment Metrics & TAT

• Manage hiring requirements within defined TAT.
• Track key recruitment metrics such as:
  • Profiles sourced
  • Profiles screened
  • Interviews scheduled
  • Interview-to-selection ratio
  • Offers released
  • Offer acceptance
  • Joining ratio
  • Time-to-fill
  • Candidate drop-offs
• Maintain accurate recruitment trackers and ATS records.
• Provide regular recruitment pipeline and status updates to management.

6. Stakeholder & Client Coordination

• Work closely with hiring managers and internal stakeholders to understand recruitment requirements.
• Coordinate with client-facing teams for client-specific hiring requirements.
• Clarify role expectations, selection criteria, interview processes, and hiring priorities.
• Share suitable candidate profiles with stakeholders within agreed timelines.
• Coordinate client interviews and ensure timely closure of feedback.
• Build strong working relationships with hiring stakeholders.

7. Recruitment Process Improvement

• Identify gaps in the existing recruitment process and recommend improvements.
• Improve sourcing strategies based on hiring trends and role requirements.
• Maintain standardized recruitment documentation and workflows.
• Support ATS optimization and recruitment process automation.
• Contribute to improving candidate quality, hiring TAT, and overall recruitment efficiency.

Key Skills & Competencies

• End-to-end Talent Acquisition
• Candidate Sourcing & Screening
• Boolean Search & LinkedIn Recruitment
• Interview Coordination
• Stakeholder Management
• Client Coordination
• Candidate Relationship Management
• Recruitment TAT & Pipeline Management
• ATS Management
• Recruitment Analytics & Reporting
• Strong verbal and written communication
• Negotiation and follow-up skills
• Multitasking and time management
• Strong ownership and accountability

Preferred Qualifications

• Bachelor's/Master's degree in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in Talent Acquisition.
• Experience handling multiple positions and high-volume recruitment will be preferred.
• Experience in BPO, ITES, outsourcing, or client-facing recruitment will be an added advantage.
• Hands-on experience with ATS and job portals.
• Ability to work independently and meet recruitment targets/TAT.

Success in This Role

Success in this role will be measured through:

• Quality and consistency of candidate pipeline
• Timely closure of assigned requirements
• Achievement of recruitment TAT
• Candidate quality and interview-to-selection conversion
• Offer acceptance and joining ratio
• Effective stakeholder/client coordination
• Accuracy of recruitment data and reporting
• Overall candidate experience