Strategic Growth and CEO Support

Shanti Educational Initiatives; Ahmedabad District; On-site; INR 500,000 - 700,000; Full time

Job summary

Shanti Educational Initiatives seeks an Executive Assistant to the Director to ensure smooth day-to-day operations and effective time management. This role provides administrative support, handles sensitive matters, and coordinates between the Director's office and internal teams.

You will manage calendars, prepare briefing documents, and format communications for internal and external stakeholders. Strong MS Office, excellent communication, and a discreet, professional approach are essential.

Qualifications

• Experience as an Executive Assistant or similar role.
• Strong MS Office proficiency.
• Excellent verbal and written communication and confidentiality.
• Outstanding organizational and time management skills.

Responsibilities

• Provide administrative support to the Director to ensure smooth day-to-day operations.
• Handle sensitive issues professionally and objectively.
• Coordinate communications from the Director's office to all functions.
• Create and maintain meeting calendars and set up meetings.
• Support culture development under management guidance.
• Process Director's correspondence and route calls appropriately.
• Maintain Director's contact records.
• Screen calls and requests, and respond when appropriate.
• Prepare documents, briefing papers, reports, and presentations.
• Serve as liaison among managers, clients, and external partners.
• Format information for emails, presentations, and reports.
• Maintain confidentiality and professionalism.
• Build and maintain relationships with stakeholders.
• Take minutes during meetings.

Skills

Administrative support

Calendar management

Communication skills

Confidentiality

Time management

Stakeholder coordination

Tools

MS Teams

Zoom

Electronic calendar

Job description

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

• Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.
• Handle sensitive and complex issues in a professional and objective manner.
• Communicate with the diverse teams within the Institute and ensure flawless flow of information from Directors office to all functions.
• Help in creating and setting systems in place, Manage and set up meeting calendars.
• Help in building a desirable culture of the Institute under guidance from management.
• Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain records of Director's contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Produce documents, briefing papers, reports, and presentations for the Director.
• Act as the point of contact among Key managers, clients, and other external partners.
• Format information for internal and external communication for emails, presentations, and reports.
• Maintaining a high level of confidentiality and professionalism in all aspects of the role.
• On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.
• Take minutes during meeting.

Job Requirement

• Work experience as an Executive Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).
• Excellent verbal and written communications skills and confidentiality.