Stores Manager

SSS Defence; Bengaluru; On-site; INR 700,000 - 1,050,000; Full time

Job summary

SSS Defence in Bengaluru seeks an experienced Stores Manager to oversee all stores and warehouse operations. You will ensure uninterrupted availability of materials, maintain accurate stock records, and optimize inventory levels to support production schedules.

The role requires at least 5 years in stores/warehouse roles, strong ERP/SAP proficiency, and adherence to 5S and safety standards. Collaboration with Purchase, Production and Finance is essential for material planning.

Qualifications

• Minimum 5 years of experience in stores/warehouse operations.

Responsibilities

• Manage stores and warehouse operations including raw materials, components, consumables, packaging, engineering/MRO items, tools and finished goods.
• Ensure materials are received only against valid purchase orders/approved documents.
• Prepare and update GRN/MRN and system records in a timely manner.
• Coordinate with Purchase, Production, Quality, Finance and other departments for material requirements.
• Maintain optimal inventory levels, monitor min/max/reorder/safety stock and analyze slow/non-moving/obsolete stock.
• Establish warehouse layout, bin locations, material identification and storage systems; ensure FIFO/FEFO and preservation methods.
• Control receipts, issues, transfers, returns and inter-location moves; review issue/transfer documentation.
• Conduct periodic physical stock verifications and coordinate annual stock checks with auditors.
• Monitor inventory valuation and generate monthly MIS reports; identify opportunities to reduce carrying costs.
• Implement ERP/SAP-based controls and develop stores SOPs; train stores personnel; ensure safety and compliance.

Job description

Stores Manager Job Profile

Position: Stores Manager

Experience : 5 years +
Department: Stores / Warehouse / Supply Chain
Reports To: Head GM – Finance & Purchase

Job Purpose:
Responsible for overall management and control of stores and warehouse operations, ensuring uninterrupted availability of materials, optimum inventory levels, accurate stock records, proper storage and effective utilization of warehouse resources.

Key Responsibilities:

Manage overall Stores and Warehouse operations covering:

• Raw materials
• Components
• Consumables
• Packing materials
• Engineering/MRO items
• Tools
• Finished goods
• Scrap and rejected materials
• Establish and implement effective stores and inventory control procedures.
• Ensure materials are received only against valid Purchase Orders/approved documents.
• Ensure timely GRN/MRN preparation and system updating.
• Coordinate with Purchase, Production, Quality, Finance and other departments for material requirements.
• Ensure adequate material availability for uninterrupted production.
• Monitor inventory levels against minimum, maximum, reorder and safety stock levels.
• Analyse slow-moving, non-moving, excess and obsolete inventory and initiate corrective action.
• Establish proper warehouse layout, bin locations, material identification and storage systems.
• Ensure FIFO/FEFO and appropriate preservation methods.
• Control material receipts, issues, transfers, returns and inter-location movements.
• Review and approve material issue/transfer documentation as per authorization matrix.
• Establish robust inventory reconciliation and cycle-count procedures.
• Conduct periodic physical verification of inventory and investigate stock variances.
• Coordinate annual physical stock verification with Finance/Internal Audit/Statutory Auditors.
• Monitor inventory valuation and ensure proper reconciliation with Finance records.
• Prepare and review monthly inventory reports and MIS.
• Monitor inventory carrying costs and identify opportunities for reduction.
• Ensure proper control over scrap, rejected and obsolete materials.
• Ensure compliance with company policies, internal controls and audit requirements.
• Implement ERP/SAP-based inventory controls and ensure accuracy of system stock.
• Develop and monitor stores-related SOPs, work instructions and control procedures.
• Train, guide and evaluate Stores personnel.
• Ensure warehouse safety, security, housekeeping and 5S practices.
• Ensure compliance with applicable statutory, safety and environmental requirements.
• Lead corrective and preventive actions for inventory and stores-related audit observations.
• Coordinate with management on inventory optimization and working-capital reduction.
• Provide management with inventory ageing, stock coverage and material availability reports.

Key Performance Indicators (KPIs):

• Inventory accuracy – target preferably 98-99%
• Stock variance and reconciliation
• Inventory turnover
• Inventory carrying cost
• Reduction in excess/obsolete inventory
• Production stoppages due to material shortage
• GRN/issue processing turnaround time
• Warehouse utilization
• Audit compliance
• Safety and housekeeping
• SAP/ERP transaction accuracy
• Working-capital optimization