Stores & Inventory Executive/Officer

Pump Academy; Mumbai; On-site; INR 350,000 - 480,000; Full time

Job summary

Pump Academy in Mumbai is seeking a Stores & Inventory Executive/Officer to manage material receipt, storage, issue and reconciliation for projects.

You will work with procurement, site teams, and accounts, ensure accurate stock records in ERP/Excel, and support audits. Preference for candidates with 3–6 years in engineering or EPC environments. Immediate joiners preferred.

Qualifications

• Graduate/ Diploma / B.Com / B.Sc. required.
• 3–6 years in stores or inventory.
• Experience in engineering/EPC/infrastructure favored.
• Knowledge of GRN, stock registers, material inward/outward.
• Proficient in MS Excel and ERP/inventory systems.
• Good coordination and documentation skills.

Responsibilities

• Handle day-to-day stores and inventory operations.
• Receive materials and verify quantity, specs, PO, and documents.
• Prepare and maintain GRN and stock records.
• Ensure proper storage, tagging and preservation of materials.
• Maintain stock registers and inventory records in ERP/Excel.
• Issue materials against authorized requests and maintain documentation.
• Coordinate with Procurement, Accounts, Project, Engineering and Site teams.
• Support material movement between stores and project/site locations.
• Assist audits and provide stores/inventory records.
• Ensure proper housekeeping and material safety in stores.

Skills

Stores experience

MS Excel

ERP systems

Education

Graduate / Diploma / B.Com / B.Sc.

Tools

ERP software

Job description

Job Summary

We are looking for a Stores & Inventory Executive / Officer for our Mumbai operations. The role will be responsible for material receipt, storage, issue, inventory control, stock reconciliation, documentation, and coordination with project, procurement and site teams.

Candidates with stores experience in engineering, EPC, infrastructure, water/wastewater, electrical, mechanical, construction, or project-based organizations will be preferred.

Key Responsibilities

• Handle day-to-day stores and inventory operations.
• Receive materials and verify quantity, specifications, PO, invoice/challan, and other supporting documents.
• Prepare and maintain GRN, material receipt, issue and return records.
• Ensure proper storage, identification, tagging and preservation of materials.
• Maintain accurate stock registers and inventory records in ERP/software/Excel.
• Issue materials against authorized requests and maintain proper documentation.
• Monitor minimum stock levels, critical spares and consumables.
• Conduct periodic physical stock verification and reconciliation.
• Identify and report shortages, excess stock, damaged materials and discrepancies.
• Maintain records for tools, equipment, electrical/electronic items, spares and project materials.
• Coordinate with Procurement, Accounts, Project, Engineering and Site teams.
• Support material movement between stores and project/site locations.
• Maintain proper documentation for inward/outward movement of materials.
• Support audits and provide required stores/inventory records.
• Ensure proper housekeeping, material safety and systematic arrangement of stores.

Candidate Requirements

• Qualification: Graduate / Diploma / B.Com / B.Sc. / relevant technical qualification.
• Experience: Preferably 3-6 years in stores, inventory or material management.
• Experience in an engineering/project/EPC/infrastructure environment is preferred.
• Good knowledge of GRN, stock registers, material inward/outward, inventory reconciliation and documentation.
• Working knowledge of MS Excel and ERP/inventory systems.
• Good coordination and documentation skills.
• Candidates should be comfortable working in a project-oriented and operational environment.

Preference will be given to immediate joiners only.