Store Incharge

Delhi Public School Ghaziabad Society (DPSG Ghaziabad); Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Delhi Public School Ghaziabad Society (DPSG Ghaziabad) is seeking an organized Storekeeper to oversee end-to-end supply chain activities within the school. The role ensures necessary materials are available, stock records are accurate, and wastage is minimized.

Key responsibilities include collaborating with purchase, receiving and inspecting goods, FIFO stock handling, and issuing materials to departments.

Qualifications

• Bachelor’s degree in Commerce or related field; diploma in material management a plus.
• 3–5 years in storekeeping, preferably within a K-12 school or educational institution.
• Proficient in MS Excel with ERP experience.

Responsibilities

• Collaborate with the purchase department to raise indents for academic year requirements (textbooks, uniforms, stationery, sports gear).
• Receive incoming goods, verify against PO and DC, and check for quality/damages.
• Implement FIFO and ensure items are labeled and stored systematically in a clean, moisture-free environment.
• Issue materials to departments based on approved requisition slips.
• Maintain MIS/ERP data entry and conduct monthly stock verification; prepare Stock Status reports for management.
• Maintain CBSE compliance records for lab consumables and equipment.

Skills

MS Excel

Organizational skills

Attention to detail

Communication skills

Bilingual English/Hindi

Education

Bachelor's degree in Commerce

Diploma in Material Management

Tools

Inventory Management Software/ERP

Job description

To oversee the end-to-end supply chain within the school, ensuring that all departments have the necessary materials to function effectively while maintaining 100% accuracy in stock records and minimizing wastage.

Key Responsibilities

1. Inventory & Stock Management

• Procurement Support: Collaborate with the purchase department to raise indents for academic year requirements (textbooks, uniforms, stationery, sports gear).
• Receipt & Inspection: Receive incoming goods, verify them against Purchase Orders (PO) and Delivery Challans (DC), and check for quality/damages.
• Stock Organization: Implement the FIFO (First-In, First-Out) method and ensure items are labeled and stored systematically in a clean, moisture-free environment.
• Issuance: Issue materials to various departments (Science Labs, Art Room, Admin) based on approved requisition slips.

2. Documentation & Compliance

• ERP Management: Maintain real-time data entry in the schools Management Information System (MIS) or ERP (e.g., PeopleStrong, Fedena, or similar).
• Audit Readiness: Conduct monthly physical stock verification and reconcile it with digital records. Prepare "Stock Status" reports for the management.
• CBSE Compliance: Maintain records of lab consumables and equipment as per CBSE safety and affiliation norms.

3. Vendor & Logistics Coordination

• Vendor Liaison: Coordinate with vendors for timely deliveries, especially during the peak "New Session" months (March–April).
• Asset Tagging: Assist the admin team in tagging fixed assets (furniture, IT equipment) and maintaining an Asset Register.
• Scrap Management: Identify obsolete or damaged items and manage the disposal/auction process as per school policy.

Required Qualifications & Skills

• Education: Bachelor’s degree in Commerce, Business Administration, or a related field. A Diploma in Material Management is a significant plus.
• Experience: 3–5 years of experience in storekeeping, preferably within a K-12 school or a reputable educational institution.
• Technical Skills: * Advanced proficiency in MS Excel(VLOOKUPs, Pivot Tables).
• Hands-on experience with Inventory Management Software/ERP.
• Soft Skills: * Strong organizational skills and attention to detail.
• Effective communication in English and Hindi (to coordinate with both management and support staff).
• Physical stamina to manage floor operations and stock movement.