Associate -Stores

Vedaantha Foundation; New Delhi; On-site; INR 400,000 - 600,000; Full time

Job summary

Vedaantha Foundation in Delhi is seeking a seasoned Store/Inventory Supervisor to manage daily operations and ensure accurate stock records. You will receive, inspect, and issue materials, maintain stock registers, and coordinate with multiple departments to meet requirements.

The role requires a graduate with long-term experience in stores, meticulous documentation, and strong Excel skills. You will perform regular stock verifications, reconcile discrepancies, and support audits while

Qualifications

• Graduate in any discipline; 13 years of experience in stores/inventory roles.
• Experience in educational institutions or corporate offices is advantageous.
• Organized, responsible, and comfortable with physical inventory and documentation.

Responsibilities

• Manage day-to-day store operations and maintain inventory records.
• Receive, inspect, and verify materials against purchase orders, invoices, and delivery documents.
• Maintain stock registers and update inventory in Excel/ERP.
• Coordinate with Purchase, Accounts, Administration, Academic, Hostel, and other departments regarding material requirements.
• Follow proper approval procedures before issuing materials.
• Identify damaged, expired, excess, or slow-moving stock and report it.
• Conduct regular stock audits and prepare inventory reports.

Skills

Inventory management

MS Excel

Documentation

Attention to detail

Communication skills

Multitasking

Purchase/GRN knowledge

Education

Graduate degree (any discipline)

Tools

MS Office

ERP/Inventory software

Job description

Role & responsibilities

• Manage day-to-day store operations and maintain proper inventory records.
• Receive, inspect, and verify materials against purchase orders, invoices, and delivery documents.
• Maintain accurate records of inward and outward materials.
• Issue stationery, academic materials, housekeeping supplies, electrical items, and other requirements to respective departments.
• Maintain stock registers and ensure timely updating of inventory in Excel/ERP.
• Conduct regular physical stock verification and reconcile discrepancies.
• Monitor minimum stock levels and coordinate for timely replenishment.
• Maintain proper documentation for material receipts, issues, returns, and transfers.
• Ensure proper storage, labeling, and systematic arrangement of materials.
• Coordinate with Purchase, Accounts, Administration, Academic, Hostel, and other departments regarding material requirements.
• Follow proper approval procedures before issuing materials.
• Identify damaged, expired, excess, or slow-moving stock and report the same to the concerned authority.
• Support periodic stock audits and prepare inventory-related reports/MIS.
• Ensure cleanliness, safety, and proper utilization of the store area.
• Perform any other store-related responsibilities assigned by the management

Required Skills :

• Good knowledge of inventory and stock management.
• Proficiency in MS Excel and basic MS Office.
• Good documentation and record-keeping skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple requirements and meet deadlines.
• Basic knowledge of purchase, GRN, material issue, and stock reconciliation processes will be an advantage.

Eligibility:

• Graduate in any discipline preferred.
• 13 years of experience in Stores, Inventory, Administration, or a similar role.
• Experience in an educational institution, school, college, corporate office, or similar organization will be an added advantage.
• Candidates should be organized, responsible, and willing to handle physical inventory and documentation.