Store Executive/ Stores Incharge

Prince And Umesh Constructions; Dadri, Pune District, Ahmedabad District; On-site; INR 350,000 - 550,000; Full time

Job summary

Prince And Umesh Constructions in Uttar Pradesh seeks a Stores Executive/Manager to oversee centralized inventory across project sites and the central warehouse, review stock reports and ageing materials, and identify slow-moving, excess, or obsolete items for action.

The role will develop SOPs, standardize material coding, coordinate with procurement and projects, manage ERP systems (SAP, Oracle, Tally, BuildSmart), train site staff, and lead audits for ISO compliance while delivering MIS

Job description

Roles and Responsibilities of Stores Executive / Manager

1. Centralized Inventory Oversight

• Monitor inventory levels across all project sites and central warehouse.
• Review site stores stock reports, consumption patterns, and ageing materials.
• Identify slow-moving, excess, or obsolete materials and recommend actions.

2. Policy & Process Development

• Create and enforce standard operating procedures (SOPs) for store management.
• Define documentation standards: GRN, MRS, stock reports, return notes, disposal procedures.
• Implement controls for high-value materials (steel, cement, MEP items).
• Standardize material coding and categorization across all sites.

3. Coordination with Procurement & Projects

• Provide material requirement forecasts to the procurement department.
• Verify purchase requests from sites before approval.
• Coordinate with project managers to understand material demand at different project phases.
• Ensure that procurement aligns with site schedules and budget constraints.

4. System & Software Management

• Implement and manage ERP/software for material management (SAP, Oracle, Tally, BuildSmart, etc.).
• Train site storekeepers and project staff on proper system usage.
• Ensure accurate and timely data entry across all project stores.

5. Audits & Compliance

• Conduct periodic store audits (physical and documentation-based) for each site.
• Ensure compliance with company policies, ISO standards, and statutory norms.
• Identify gaps in store operations and provide corrective action plans.
• Ensure proper documentation is available for internal and external audits.

6. Vendor & Logistics Coordination

• Liaise with suppliers regarding delivery schedules, shortages, returned goods, and replacements.
• Verify vendor invoices against delivery records and resolve discrepancies.
• Oversee logistics planning for inter-site material transfers.

7. Budgeting & Cost Control

• Analyze material consumption versus project budgets.
• Highlight abnormal consumption, pilferage risks, or potential wastages.
• Prepare reports for management on material cost trends and optimization opportunities.

8. Reporting & MIS

• Prepare consolidated MIS reports for all sites:
  • Stock status
  • Material consumption
  • Purchase vs. usage gap
  • Wastage and return summaries
  • Forecasting and procurement planning
• Present data insights to senior management for decision-making.

9. Training & Team Management

• Train site storekeepers on stock management techniques, documentation accuracy, and safety.
• Conduct periodic workshops to ensure consistency across sites.
• Evaluate the performance of storekeepers and recommend improvements.

10. Operational Support to Sites

• Handle escalations from sites regarding shortages, delivery delays, or quality issues.
• Plan critical material delivery schedules for remote or high-priority sites.
• Support sites during project start-up (initial store setup) and closure (final reconciliation).