Sr. Manager /AGM _ Direct & Capex Procurement & Contracts

Aparna Constructions And Estates; Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Aparna Constructions And Estates in Hyderabad is seeking a seasoned procurement professional to lead end-to-end sourcing for landscaping, marble and stone, interior works, capex equipment, and end-to-end contract management across multiple projects.

You will negotiate rates, terms, and delivery schedules with vendors, coordinate with Projects, Planning, Design and Marketing teams, ensure timely execution, monitor performance and drive cost savings while upholding quality standards.

Job description

Role & responsibilities

1. Landscaping Procurement & Contract Management

• Manage procurement of landscaping materials, plants, trees, garden equipment, red soil, irrigation-related materials, and other landscaping requirements.
• Finalize suitable contractors for Hardscape and Softscape supply and execution work.
• Identify,evaluate, and develop reliable landscaping contractors and suppliers.
• Negotiate competitive rates, commercial terms, delivery schedules, payment terms, and execution conditions.
• Coordinate with Projects, Planning, Design, and Landscape teams to understand requirements and ensure timely execution.
• Monitor contractor performance, quality, progress, billing, variations, and completion of works.

2. Marble & Stone Procurement

• Manage end-to-end procurement of marble, granite, natural stones, and other stone-related materials.
• Identify and develop reliable sources, quarries, manufacturers, processors, and suppliers.
• Conduct market surveys and rate benchmarking to ensure competitive sourcing.
• Negotiate rates considering quality, quantity, wastage, transportation, processing,polishing, installation, and other associated costs.
• Ensure proper material selection, technical approvals, inspection, quality, and timely delivery.
• Monitor marble and stone inventory and facilitate inter-project utilization wherever feasible.
• Develop alternate sources to ensure continuity of supply and reduce dependency on individual vendors.

3. Interior Works Club Houses & Marketing Offices

• Manage procurement and contracting for interior works of Club Houses, Marketing Offices, Corporate Offices, and other project facilities.
• Handle procurement and execution of:
  • False Ceiling
  • Flooring
  • Partitions
  • Doors
  • Lighting Fixtures
  • Glass Railings
  • Faade Works
  • Dcor Items
  • Carpets
  • Stainless Steel Railings
  • POP Works
  • Internal Painting
  • Other Interior Finishing Works
• Coordinate with Design, Architecture, Projects, Marketing, and other stakeholders for finalization of specifications, drawings, BOQs, and scope of work.
• Obtain competitive quotations and finalize vendors/contractors within approved budgets and timelines.
• Ensure proper coordination between design requirements, procurement, and site execution.

4. Capex Equipment Procurement

• Manage end-to-end procurement of Capital Equipment, Machinery, and other Capex requirements for projects and operations.
• Evaluate technical and commercial proposals from multiple OEMs suppliers.
• Conduct techno-commercial evaluation and detailed negotiations.
• Ensure optimum lifecycle cost considering purchase price, operating cost,maintenance, warranty, and after-sales support.
• Coordinate with Finance, Projects, P&M, Technical, and other concerned teams for budget approvals and procurement.
• Ensure timely delivery, installation, commissioning, testing, and handover of equipment.
• Monitor warranty, AMC/CMC, after-sales service, and supplier performance.

5. Contract Management

• Manage end-to-end contracts for landscaping, interior works, marble installation,specialized works, and other assigned contracts.
• Prepare, review, and finalize BOQs, Scope of Work, commercial terms, rate contracts, Work Orders, and agreements.
• Ensure clear definition of scope, specifications, quantities, timelines, payment terms, retention, LD, warranty, performance obligations, and other contractual conditions.
• Monitor contractor performance against agreed scope, cost, quality, and timelines.
• Review contractor bills, measurements, variations, deviations, and additional claims.
• Control and negotiate variations to minimize cost impact.
• Ensure timely closure of contracts, including final measurements, final bills,recoveries, warranties, and other contractual obligations.
• Resolve commercial and contractual issues in coordination with concerned departments and management.

6. Vendor Development & Management

• Develop a strong, reliable, and competitive vendor/contractor base.
• Identify new vendors and alternate sources for critical and high-value requirements.
• Conduct vendor evaluation, qualification, negotiations, rate benchmarking, and performance reviews.
• Ensure multiple sources are developed for critical materials and specialized works.
• Monitor vendor performance against Quality, Cost, Delivery, Service, and Compliance parameters.
• Maintain professional vendor relationships while ensuring strict adherence to company commercial policies.

7. Cost Control & Commercial Management

• Drive cost savings through competitive bidding, negotiations, market benchmarking, alternate sourcing, value engineering, and long-term rate contracts.
• Ensure procurement and contracts remain within approved budgets and management guidelines.
• Analyse market trends, price movements, and supply conditions and provide recommendations to management.
• Identify opportunities for cost reduction without compromising quality or project requirements.
• Control variations, additional costs, and commercial deviations during contract execution.
• Maintain proper documentation and commercial records for all procurement and contracts.

8. Coordination, Reporting & MIS

• Coordinate closely with Projects, Planning, Design, Architecture, Marketing, Finance, P&M, Stores, and Management.
• Monitor procurement and contract status against project requirements and committed timelines.
• Track pending PRs, enquiries, quotations, negotiations, approvals, purchase orders, work orders, deliveries, and contract closures.
• Prepare periodic MIS covering:
  • Procurement Status
  • Cost Savings
  • Pending Requirements
  • Vendor/Contractor Status
  • Contract Progress
  • Variations and Claims
  • Capex Procurement Status
• Ensure compliance with company procurement policies, approval procedures, SAP processes, and internal controls.