Purchase Officer

Pragati Infra Pvt Ltd; Kolad; On-site; INR 600,000 - 900,000; Full time

Job summary

Pragati Infra Pvt Ltd is seeking a Site Procurement professional to manage end-to-end material procurement for site operations. The role involves coordinating with planning, civil, QA/QC and stores to ensure timely sourcing of cement, steel, aggregates and other construction materials, while maintaining vendor relationships and documentation.

The candidate will negotiate with suppliers, prepare purchase orders, and track deliveries to support uninterrupted project execution at site in Kolad,

Qualifications

• Must be able to receive and verify material requisitions from multiple departments.

Responsibilities

• Receive and verify material requisitions; confirm requirement, spec, quantity and delivery schedule.
• Arrange timely procurement of construction materials per project needs.
• Source materials from approved vendors and obtain quotations from multiple vendors.
• Negotiate rates, payment terms, transport charges and delivery schedules.
• Prepare POs/Work Orders after approvals and follow up on deliveries.
• Coordinate with project team and QA/QC for inspection and acceptance of materials.

Job description

A. Site Procurement

• Receive material requisitions from the Site, Planning, Civil, QA/QC, Plant & Machinery and other departments.
• Verify the requirement, specification, quantity and delivery schedule before initiating procurement.
• Arrange timely procurement of construction materials as per project requirements.
• Source materials from approved and reliable vendors.
• Obtain quotations from multiple vendors and prepare comparative statements.
• Negotiate rates, payment terms, transportation charges and delivery schedules.
• Process Purchase Orders / Work Orders after obtaining the required approvals.
• Follow up with vendors for timely dispatch and delivery of materials to site.
• Coordinate with vendors and transporters for material movement.

B. Construction Material Procurement

Manage procurement of materials such as:

• Cement, steel and reinforcement materials
• Aggregates, sand, GSB, WMM and other road construction materials
• Bitumen and bituminous products
• Concrete / RMC-related materials
• Pipes, drainage and culvert materials
• Paver blocks and allied materials
• Construction chemicals and admixtures
• Electrical and plumbing materials
• Safety items and PPE
• Welding and fabrication consumables
• Tools, hardware and general consumables
• Office and site-related consumables

C. Vendor Management

• Identify and develop new vendors in and around the project location.
• Maintain an updated vendor database.
• Evaluate vendors based on quality, price, delivery performance and service.
• Coordinate with vendors regarding shortages, quality issues, delayed supplies and replacements.
• Maintain professional relationships with suppliers and service providers.
• Assist in vendor performance evaluation and approval.

D. Material Delivery & Coordination

• Coordinate with the Store Department regarding incoming materials.
• Ensure that materials are delivered as per the approved quantity and specification.
• Track pending Purchase Orders and material deliveries.
• Coordinate with the Store / QA-QC team for inspection and acceptance of materials.
• Follow up on rejected, damaged or short-supplied materials.
• Ensure proper documentation of delivery challans, invoices and other procurement documents.

E. Cost Control

• Obtain competitive quotations and ensure cost-effective procurement.
• Negotiate with suppliers to achieve optimum rates.
• Monitor purchase prices against approved budgets and previous purchase rates.
• Avoid unnecessary emergency purchases through proper planning and advance procurement.
• Identify opportunities for cost saving without compromising quality.
• Report significant price variations to the concerned authority.

F. Documentation & MIS

• Maintain Purchase Requisition, Quotation, Comparative Statement, Purchase Order and Vendor records.
• Maintain a tracker for pending and completed procurement.
• Prepare daily / weekly / monthly procurement reports.
• Maintain records of material rates and vendor quotations.
• Track purchase commitments and outstanding orders.
• Submit invoices and supporting documents to Accounts for payment processing.
• Ensure all procurement documents are properly filed and traceable.

G. Coordination with Project Team

• Coordinate closely with Project Manager, Construction Manager, Planning Engineer, Store In-Charge, QA/QC Engineer, Plant & Machinery and Accounts Department.
• Understand the project execution schedule and arrange materials accordingly.
• Participate in procurement planning meetings.
• Highlight critical material requirements and possible supply delays in advance.
• Ensure procurement activities support uninterrupted project execution.