Executive–Coordinator - Procurement MEP

Voltas; Mumbai; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Voltas in Mumbai seeks a procurement and expediting professional to ensure delivery per PO/Contract terms. You will coordinate SAP MM PO creation, collect post-order docs, and drive vendor follow-ups to meet project schedules.

You will liaise with internal teams for document approvals and payments, while monitoring LC, PV, and scrap handling where required. The role emphasizes timely manufacturing clearances, supplier visits, and tracking of procurement progress against milestones, with a focus

Qualifications

• Experience in end-to-end procurement and supplier coordination.
• Strong ability to track delivery milestones and maintain documentation.
• Familiarity with SAP MM and contract terms is a plus.

Responsibilities

• Ensuring delivery with commercial / financial terms specified in the PO/Contract.
• Ensuring timely creation of purchase orders in SAP MM & System coordination.
• Ensuring timely collection of post order documentation & sharing with stakeholders.
• Carry out monitoring & expediting activities to meet contractual delivery dates.
• Coordinate & Lead the kick off meeting for ordered items, if applicable.
• Develop a matrix for follow up. Follow-up with vendors for techno-commercial documents (GTP, drawings, QAP, detailed manufacturing plan, Proforma Invoice, Bank Guarantees etc.).
• Ensure effective coordination for Invoice booking, ABG/PBG /BOE tracking.
• Coordination with internal functions (Project Management, Design/Engineering, Planning, Finance) for vendor documents approval and release of advance payments.
• Timely issuance of Manufacturing Clearance.
• Timely opening and monitoring of LC and amendments/ follow-up for LC acceptance.
• Follow-up / Expediting with suppliers & visit to vendors for on-time delivery.
• Monitor procurement & engineering schedules to meet project requirements.
• Maintain supplier visit MOMs & coordination with vendors for adherence of action plans.
• Identify, mitigate and escalation procurement risks; update Procurement Progress Report.
• Identify bottlenecks affecting deliveries and prepare time-bound action plans.
• Monitor delivery schedule till final delivery of material to end user; coordinate with Finance for supplier bill booking and release of payments.
• Coordinate with F&C for PV approval, PV Payments.
• Handle scrap cases per SOP & auction; follow up for approvals and invoicing.
• Ensure timely availability of supplier representatives at site for erection/testing/commissioning.
• Maintain & archive monthly MIS data / project health cards / order reconciliations.
• Items to handle: AHUs, TFA, HRW, Cooling Tower, FCU; Additional items include Sheets, Ducting, Fabricated items, Supports, Anchors & Hardwares, Filters, Air & Dirt Separators.

Skills

Procurement

Vendor management

Logistics coordination

SAP MM

Tools

AFR?

Job description

Key Responsibilities:

• Ensuring delivery with commercial / financial terms specified in thePO/Contract.
• Ensuring timely creation of purchase orders in SAP MM & Systemcoordination.
• Ensuring timely collection of post order documentation & sharing withstakeholders.
• Carry out monitoring & expediting activities in order to ensure that thecontractual delivery date as mentioned in the P.O. is met withoutjeopardizing / hampering the overall Project Schedule.
• Coordinate & Lead the kick off meeting, if applicable for the ordereditem.
• Develop a matrix for follow up. Follow-up with vendors for technocommercial documents (GTP, drawings, QAP, detailed manufacturingplan, Proforma Invoice, Bank Guarantees etc.).
• Ensure effective co-ordination for Invoice booking, ABG/PBG /BOEtracking.
• Ensure effective co-ordination with internal functions (ProjectManagement, Design/Engineering, Planning, Finance etc.) for vendordocuments approval and release of advance payments, if any.
• Timely issuance of Manufacturing Clearance.
• Timely opening and monitoring of LC and amendments/ follow-up forLC acceptance.
• Follow-up / Expediting with suppliers & visit to vendors for on-timedelivery. Monitors procurement & engineering schedules to ensure thatthe procurement deliverables are scheduled to meet projectrequirements.
• Ensuring timely receipt of Suppliers Progress Reports / status as peragreed frequency & Maintain supplier visit MOMs & co-ordination withvendors for adherence of committed action plans.
• Identify, mitigate and escalation procurement risks. Periodic updating ofProcurement Progress Report, Identify the bottlenecks / constraintsaffecting the deliveries and prepare time bound action plan to resolve thesame with support of various departments.
• Monitoring of delivery schedule till final delivery of material to the enduser. Coordination with Finance for suppliers bill booking activities andrelease of suppliers payments. Co- ordination with F&C for Pricevariation (PV) approval, PV Payments.
• Handling scrap case as per SOP & auction , Follow up for scrapapproval/ invoicing & get the payments.
• Ensure timely availability of supplier representative at site for Erection /Testing / Commissioning
• Maintain & archive monthly MIS data/ Project health card/orderreconciliations.
• Items to handle: All types of :
• Mandatory -1. AHUs 2. TFA ,3. HRW, 4. Cooling Tower, 5. FCU
• Additional - 6. Sheets, Ducting, 7. Fabricated Items ,8. Supports,AnchorFastners & Hardwares etc. 9. Filters10. Air & Dirt Seperators.