Assistant Manager - Procurement (Civil Contracts)

Renew; Anakapalli; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Renew seeks an experienced procurement professional to manage end-to-end Procure-to-Pay (P2P) activities for assigned projects in India. You will source and evaluate contractors and vendors, prepare RFQs, and manage the evaluation of quotations while ensuring contract deliverables and compliance.

Responsibilities include capex procurement planning, supplier relationship management, and introducing cost-saving strategies.

Responsibilities

• Manage end-to-end Procure-to-Pay (P2P) procurement activities for assigned projects.
• Source and evaluate contractors and vendors.
• Prepare and release RFQs/enquiries and manage receipt and evaluation of vendor quotations.
• Prepare Quantity Comparative Statements (QCS) and Internal Cost Estimates for management review and approval.
• Conduct Kick-Off Meetings with vendors and contractors to ensure alignment on deliverables and contractual obligations.
• Monitor contractor mobilization activities and track compliance with contract deliverables.
• Administer contracts throughout their lifecycle, including monitoring performance, managing variations, claims, change orders, amendments, and contract closures.
• Plan, organize and manage Capex Procurement and Supplier Management for the plants and projects, aligning with policy and client requirements.
• Liaise with Plant Managers to understand demand and integrate into Procurement Plan.
• Implement procurement strategies to maintain security of supply and value for money; deliver cost optimization.
• Provide expert advice on purchasing decisions, negotiate with suppliers to secure favorable terms and respond to claims.
• Finalize purchase details and obtain DOA approvals for ordering.
• Develop a Commercial Supplier List and identify new supply sources; maintain Approved Supplier List.
• Build relationships with key suppliers, manage partnerships and ensure best interest is protected.
• Maintain standard sub-contract templates and review terms to safeguard company interests.
• Analyze market and delivery trends to implement procurement strategies and processes.
• Conduct business reviews with stakeholders to assess risk and opportunities for cost reduction.
• Support new Tender Sourcing; optimize resource planning and delivery schedules.
• Ensure monthly procurement reports and cost savings are reported on time.

Job description

Role & responsibilities :

• Manage end-to-end Procure-to-Pay (P2P) procurement activities for assigned projects.


• Source and evaluate contractors and vendors.


• Prepare and release Requests for Quotation (RFQs)/enquiries and manage the receipt and evaluation of vendor quotations.


• Prepare Quantity Comparative Statements (QCS) and Internal Cost Estimates for management review and approval.


• Conduct Kick-Off Meetings with vendors and contractors to ensure alignment on project deliverables and contractual obligations.


• Monitor contractor mobilization activities and track compliance with contract deliverables.


• Administer contracts throughout their lifecycle, including monitoring performance, managing variations, claims, change orders, amendments, and contract closures.


• Plans, organizes and manages the Capex Procurement process and Supplier Management process for the assigned Plants and Projects - Ensure that the processes and work instructions are in adherence to Companys policy and procedure and Client requirement;


• Liaise with Plant Managers to understand their current and anticipated demand for goods, services and works. Integrate these requirements into the Procurement Plan;


• Implement procurement strategies to maintain security of supply and services and optimum value for money. Deliver competitive cost for operations based on TCO (Total cost of Ownership) model;


• Provide expert advice on all purchasing and sub-contracting decisions, negotiate with external suppliers and sub-contractors of large purchases to secure advantageous terms and respond to any claims regarding contractual violation;


• Finalize purchase details of orders and deliveries


• Endorse and seek DOAs approval for the ordering of necessary goods, services and works;


• Develop and maintain a commercially sound Supplier List, survey the market for new supply sources including non-traditional ones and maintain the \"Approved Supplier List\".


• Build and develop relationships with key suppliers and contractors, manage relationships and building effective partnerships;


• Maintaining a full set of standard Conditions of Sub-Contract templates and ensure these are properly used. Review and approve sub-contract's terms and conditions - Ensure the Company's best interest is consistently achieved;


• Analyze market and delivery trends so as to implement change and develop procurement strategies, technologies and process that support those trends;


• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improve opportunities;


• To support in new Tender Sourcing;


• Plan the utilization of resources and ensure they are optimized, work allocation is distributed evenly as well as delivery schedules and targets are met;


• Ensure that the monthly procurement reports and cost saving/ cost avoidance statistics are reported on-time to Management;


• Undertake tasks, activities and assignments at the direction of the Manager/ Head of Procurement;


• Support Organizational goals and objectives;


• To achieve the KPI target set by Manager/Head of Procurement.