Sr Facilities Coordinator

Aspen Technology; Maharashtra; On-site; INR 450,000 - 650,000; Full time

Job summary

AspenTech in Pune seeks an on-roll Facilities Coordinator to be the SPOC for the Pune facility, overseeing safety, vendor staff, and interactions with internal teams, landlords, and officials.

The role blends strategic facility oversight with hands-on administrative support, including onboarding/offboarding logistics, reception coverage, mail/shipping, inventory, and cafeteria operations.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or equivalent.
• Experience managing third‑party vendors and interfacing with external authorities.
• Proficiency in Microsoft Office; COUPA familiarity preferred.
• Strong communication and interpersonal skills.

Responsibilities

• Oversee facilities operations for the Pune facility.
• Manage third‑party staff and vendors, ensuring high service quality.
• Liaise with internal stakeholders, landlords, and local officials.
• Enforce safety policies, access control, evacuation plans, and safety equipment.
• Coordinate space planning, moves, adds, changes, and inspections.
• Handle onboarding/offboarding, reception coverage, mail/shipping, inventory, and cafeteria operations.

Skills

Facilities Mgmt

Vendor Mgmt

MS Office

COUPA

Communication

Organizational Skills

Flexibility

Admin Support

Education

Bachelor's degree in Facilities Management or related field

Tools

COUPA

MS Office

Job description

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

We are seeking an on-roll Facilities Coordinator to act as the Single Point of Contact (SPOC) for our Pune facility. This role oversees facility safety, manages third-party staff, and liaises with internal stakeholders, landlords, and government officials. It combines strategic facility oversight with hands‑on administrative support.

Your Impact

• Scope of Work: Oversee and manage facilities operations across the entire AT India.
• Facility & Vendor Management: Manage third‑party staff and vendors, ensuring high service quality and operational compliance.
• Stakeholder Relations: Act as the primary liaison for internal stakeholders, landlords, and local government officials.
• Safety & Compliance: Enforce HS&E standards, manage access control, and oversee evacuation plans and safety equipment.
• Space & Maintenance: Coordinate space allocation, MAC (Moves, Adds, Changes), and conduct regular inspections to maintain a professional office environment.
• Admin Support: Handle onboarding/offboarding logistics, reception coverage, mail/shipping, inventory management, and cafeteria operations.

What You'll Need

• Proven experience in facilities management or corporate administration.
• Experience managing third‑party vendors and interfacing with external authorities is highly preferred.
• Bachelor’s degree in Facilities Management, Business Administration, or equivalent experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Familiarity with COUPA is preferred.
• Excellent communication and interpersonal skills to build relationships at all levels.
• Strong organizational skills to manage multiple projects in a fast‑paced environment.
• High sense of ownership and flexibility to work outside regular hours when needed.
• Experience in managing corporate cafeteria/canteen operations and vendor compliance.