Sr Facilities Coordinator

Aspen Technology; Pune District; On-site; INR 600,000 - 800,000; Full time

Job summary

Aspen Technology in Pune seeks a facilities coordinator to act as the Single Point of Contact for the local site. You will oversee safety, manage third‑party staff, and coordinate administrative and space planning tasks to support operations.

You will interface with internal teams, landlords, and authorities while upholding HS&E standards and ensuring smooth cafeteria and vendor compliance. Strong organizational skills and ownership are essential.

Qualifications

• Proven experience in facilities management or corporate administration.
• Experience managing third-party vendors and interfacing with external authorities is highly preferred.
• Bachelor’s degree in Facilities Management, Business Administration, or equivalent experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Familiarity with COUPA is preferred.
• Excellent communication and interpersonal skills to build relationships at all levels.
• Strong organizational skills to manage multiple projects in a fast-paced environment.
• High sense of ownership and flexibility to work outside regular hours when needed.
• Experience in managing corporate cafeteria/canteen operations and vendor compliance.

Responsibilities

• Oversee facility safety and manage third‑party staff for the Pune site.
• Liaise with internal stakeholders, landlords, and government officials.
• Enforce HS&E standards, manage access control, and evacuation plans.
• Coordinate space allocation, Moves/Adds/Changes, and inspections.
• Handle onboarding/offboarding logistics, reception coverage, mail/shipping, inventory, and cafeteria operations.

Skills

Facilities management

Vendor management

MS Office (Outlook, Excel, Word, Power

COUPA (preferred)

Communication skills

Organizational skills

Stakeholder liaison

Education

Bachelor’s degree in Facilities Management / Business Administration

Tools

COUPA

Job description

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways - from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

We are seeking an on-roll Facilities Coordinator to act as the Single Point of Contact (SPOC) for our Pune facility. This role oversees facility safety, manages third-party staff, and liaises with internal stakeholders, landlords, and government officials. It combines strategic facility oversight with hands on administrative support.

Your Impact

Scope of Work: Oversee and manage facilities operations across the entire AT India.

Facility & Vendor Management:Manage third-party staff and vendors, ensuring high service quality and operational compliance.

Stakeholder Relations:Act as the primary liaison for internal stakeholders, landlords, and local government officials.

Safety & Compliance:Enforce HS&E standards, manage access control, and oversee evacuation plans and safety equipment.

Space & Maintenance:Coordinate space allocation, MAC (Moves, Adds, Changes), and conduct regular inspections to maintain a professional office environment.

Admin Support:Handle onboarding/offboarding logistics, reception coverage, mail/shipping, inventory management, andcafeteria operations.

What You’ll Need

Proven experience in facilities management or corporate administration.

Experience managing third-party vendors and interfacing with external authorities is highly preferred.

Bachelor’s degree in Facilities Management, Business Administration, or equivalent experience.

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Familiarity with COUPA is preferred.

Excellent communication and interpersonal skills to build relationships at all levels.

Strong organizational skills to manage multiple projects in a fast-paced environment.

High sense of ownership and flexibility to work outside regular hours when needed.
Experience in managing corporate cafeteria/canteen operations and vendor compliance.

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