Sr Facilities Coordinator

Aspen Technology, Inc.; Pune District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

AspenTech in Pune is seeking an on‑roll Facilities Coordinator to act as the single point of contact for the Pune facility. This role oversees facility safety, manages third‑party staff, and liaises with internal stakeholders, landlords, and government officials.

Your impact includes managing facilities operations across AT India, vendor management, safety compliance, space planning, and admin support to ensure a professional office environment.

Qualifications

• Proven experience in facilities management or corporate administration.
• Experience managing third‑party vendors and interfacing with external authorities is preferred.
• Bachelor’s degree in Facilities Management or related field.

Responsibilities

• Oversee and manage facilities operations across the India region.
• Manage third‑party staff and vendors, ensuring high service quality and compliance.
• Liaise with internal stakeholders, landlords and local government officials.
• Enforce HS&E standards, manage access control and safety equipment.
• Coordinate space allocation, Moves/Adds/Changes, and conduct inspections.
• Handle onboarding/offboarding logistics, reception coverage, mail/shipping, inventory and cafeteria operations.

Skills

Facilities management

Vendor management

Communication

MS Office

COUPA

Education

Bachelor's degree in Facilities Management or related

Tools

COUPA

Job description

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways - from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role We are seeking an on-roll Facilities Coordinator to act as the Single Point of Contact (SPOC) for our Pune facility. This role oversees facility safety, manages third-party staff, and liaises with internal stakeholders, landlords, and government officials. It combines strategic facility oversight with hands‑on administrative support.

Your Impact Scope of Work: Oversee and manage facilities operations across the entire AT India. Facility & Vendor Management: Manage third-party staff and vendors, ensuring high service quality and operational compliance. Stakeholder Relations: Act as the primary liaison for internal stakeholders, landlords, and local government officials. Safety & Compliance: Enforce HS&E standards, manage access control, and oversee evacuation plans and safety equipment. Space & Maintenance: Coordinate space allocation, MAC (Moves, Adds, Changes), and conduct regular inspections to maintain a professional office environment. Admin Support: Handle onboarding/offboarding logistics, reception coverage, mail/shipping, inventory management, and cafeteria operations.

What You'll Need Proven experience in facilities management or corporate administration. Experience managing third-party vendors and interfacing with external authorities is highly preferred. Bachelor’s degree in Facilities Management, Business Administration, or equivalent experience. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Familiarity with COUPA is preferred. Excellent communication and interpersonal skills to build relationships at all levels. Strong organizational skills to manage multiple projects in a fast‑paced environment. High sense of ownership and flexibility to work outside regular hours when needed. Experience in managing corporate cafeteria/canteen operations and vendor compliance.

#LI-RR1 AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real‑time control, optimization and management for exceptional performance of complex energy networks. If you're looking to make a difference every day and push the limits of performance, AspenTech is doing things no one else thought was possible. As a leading industrial software partner, we help companies all over the world run safer, greener, longer, and faster. With over 3700 employees and more than 60 global locations, AspenTech is meeting today's sustainability and business challenges head‑on with unmatched expertise, cutting‑edge AI‑powered technology and a passion to innovate.

AspenTech is an Equal Opportunity/Affirmative Action employer. AspenTech does not discriminate against employees or applicants on the basis of age, race, color, religion, creed, ancestry, sex, sexual orientation, gender identity or expression, pregnancy or related conditions, marital status, familial status, national origin, disability, medical condition, genetic information, citizenship, military service or protected Veteran Status or any other basis protected by applicable federal, state, or local law.

Reasonable Accommodation: We will provide reasonable accommodations to qualified individuals who have a disability or sincere religious reasons to request accommodation, when necessary to enable the individual to participate in the job application or interview process. If you wish to request an accommodation, please contact us at [e-mail].

GDPR Privacy Notice: AspenTech collects a range of personal information during the recruitment process. This may include the following personal or special categories of personal data: recruitment information such as your application form and resume, references, qualifications and membership of any professional bodies and details of any pre‑employment assessments; your contact details and date of birth; your gender; your marital status and family details; your identification documents including passport and driver's license and information in relation to your immigration status and right to work with us; information about your contract of employment (or services) including start and end dates of employment, role and location, working hours, details of promotion, salary (including details of previous remuneration), pension, benefits, and holiday entitlement; your racial or ethnic origin; any criminal convictions and offences.

AspenTech Security and Privacy Policy Plan Participants Enrolled in the AspenTech US Medical Plans: The Transparency in Coverage Final Rules require certain group health plans to disclose on a public website information regarding in‑network provider rates and historical out‑of‑network allowed amounts and billed charges for covered items and services in two separate machine‑readable files (MRF’s). The MRF’s for the benefit package options under AspenTech’s US Employee Benefit Plan are linked below: Transparency in Coverage Rule - Machine Readable Files Transparency In Coverage Rule And Consolidated Appropriations Act Overview and FAQS