Office Admin

Staples India; Chennai District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Staples India Business Innovation Hub Private Limited is seeking a seasoned Facilities & Administration Leader to oversee daily operations, procurement, and space planning while ensuring cost control and compliance. You will coordinate with internal stakeholders, manage vendor relations, and drive initiatives across safety, reporting, and employee support.

Ideal candidates bring 5+ years in administration and infrastructure management, strong ownership, and excellent communication.

Qualifications

• Bachelor’s degree in business administration, Management, or related field.
• 5+ years of experience in administration and infrastructure management.
• Strong ownership and negotiation skills.
• Proficiency in MS Office, HRMS, and facility management tools.
• Excellent communication, multitasking, and problem-solving abilities.
• Experience in handling audits, compliance, and vendor management.

Responsibilities

• Oversee daily operations across housekeeping, security, electrical, transport, travel, food & beverages, and internal requests.
• Manage procurement, stock, and vendor coordination for smooth administrative operations.
• Implement and monitor cost control measures.
• Oversee Office renovations and space planning for business expansion.
• Coordinate with internal stakeholders to align infrastructure with business needs.
• Maintain parking, workstation allocation, and asset management.

Skills

Ownership

Negotiation

Communication

Multitasking

Problem-solving

Leadership

Education

Bachelor’s degree in business administration

Tools

MS Office

HRMS

Facility management tools

Job description

Staples India Business Innovation Hub Private Limited | Permanent

Key Responsibilities

Operational Execution

• Oversee daily operations across housekeeping, security, electrical, transport, travel, food & beverages, and internal requests.
• Manage procurement, stock, and vendor coordination for smooth administrative operations.
• Implement and monitor cost control measures.

Facility Management

• Oversee Office renovations and space planning for business expansion.
• Coordinate with internal stakeholders to align infrastructure with business needs.
• Maintain parking, workstation allocation, and asset management.

Employee Engagement & Support

• Organize internal and external employee engagement activities.
• Manage travel bookings, visa processing, and coordination with HR for interviews, onboarding, and exit processes.
• Handle delivery and collection of employee assets.

Safety & Compliance

• Manage e-waste and scrap disposal in compliance with regulations.
• Oversee BCP, fire safety protocols, and quarterly safety drills.
• Conduct vendor calibration and monthly review meetings.
• Act as SPOC for ISMS compliance and audit readiness (ISO & SOC).

Documentation & Reporting

• Prepare and maintain SOPs, MIS reports, and cost-saving analyses.
• Track AMC contracts and ensure timely renewals.
• Generate reports for top management on budgeting, planning, and execution.

Administrative Support

• Provide high-level support to senior management including research, report preparation, and scheduling.
• Supervise clerical staff and ensure smooth administrative workflows.
• Handle service bills, invoice verification, and monthly consumption reports.

Why Join Us

• Opportunity to lead a core function impacting business continuity and employee experience.
• Work in a dynamic environment with cross-functional collaboration.
• Be part of a team that values innovation, efficiency, and excellence

Requirements

Qualifications & Skills

• Bachelor’s degree in business administration, Management, or related field.
• 5+ years of experience in administration and infrastructure management.
• Strong ownership and negotiation skills.
• Proficiency in MS Office, HRMS, and facility management tools.
• Excellent communication, multitasking, and problem-solving abilities.
• Experience in handling audits, compliance, and vendor management.