Import and export executive

Neptunus Power; Navi Mumbai; On-site; INR 400,000 - 650,000; Full time

Job summary

Neptunus Power in Navi Mumbai seeks a dedicated EXIM/logistics professional to manage end-to-end shipping documentation and clearances. You will coordinate with warehouses and SEZ officials, ensure compliant packing and documentation, and negotiate freight terms with forwarders to optimize costs.

The role requires strong English communication, familiarity with Incoterms 2020, and experience handling high-volume imports/exports, including MAWB/HAWB aspects.

Qualifications

• 2-3 years of experience in all shipping processes and shipping documentation for air freight; sea freight, MTT and High Seas Sales.
• Knowledge of country-specific import/export documentation and SEZ clearance requirements.
• Incoterms 2020 understanding and application in shipments.
• Experience with CHA or EXIM department handling large import/export volumes.
• Understanding of MAWB/HAWB implications for clearance and tracking.

Responsibilities

• Handle EXIM documentation and KYC for customs clearance for all Neptunus shipments.
• Coordinate with warehouse, SEZ officials and freight forwarders for accurate packing lists and clearance.
• Negotiate freight rates and terms with forwarders, CHA, and transporters.
• Oversee insurance policies, LC terms, and movement from warehouse to FTZ.
• Maintain MIS by storing shipping documents for finance and tracking.

Skills

Shipping docs

Incoterms 2020

English communication

Freight rate negotiation

MS Excel

Tools

MS Excel

Job description

Results (What will I be accountable for?) and Activities

Key Result Areas

Activities (What will I do?)

Coordination and Communication

• Responsible for EXIM – Imports & Exports Documentation, KYC for custom clearance for all shipments done for Neptunus customers
• Coordinate with Neptunus Warehouse for any goods arrivals and dispatch by ensuring error free packing lists; documentation and with SEZ officials for proper custom clearance for goods moved through SEZ.
• Coordinate with Freight Forwarders, CHA, Transporters for Freight and Transport Negotiations
• Overseeing Fumigation of material; and container stuffing for LCL and FCL shipments remotely

Commercial Invoicing and Documentation

• Preparing CIPL and Bank Letters with all required updates such as assessment value; duty and freight costs etc (export invoicing, packing list, bank letters etc.)
• Preparing Invoices for Clearance from Excise & Customs Authorities.
• Movement of goods from Neptunus Warehouse to Neptunus Free Trade Zone
• Cross-checking Shipping Documents and details(such as consignee details; notify parties, addresses; Port of Loading/dispatch etc) from principals and Freight Forwarders of customers
• Reviewing LC Terms and Conditions for all LC Shipments and preparation of LC documents for Bank Purposes
• Getting GR Export Waiver for Export of goods
• Adhering to Incoterms 2020 Guidelines for shipping and logistics

Administrative and Legal Compliances

• Arranging Insurance policies and certificates for export shipment based on shipment value
• Booking cost-effective freight options for movement of goods under Neptunus’ Scope
• Keeping abreast with RBI regulations for export of material and goods
• Updating HSN Codes in all Commercial Invoices
• Maintain MIS by furnishing and storage of shipping documents of all shipments as proof of delivery for easy tracking for Neptunus Finance and Accounts Team

Knowledge/Skills/Behaviors the Candidate Should Possess:

Knowledge/Skills/Behaviors

Must Have (M)/ Nice to Have(N)

Knowledge (Functional and Technical):

• 2-3 years of experience into all shipping processes and shipping documentation requirements for air freight; sea freight, MTT and for High Sea Sales
• Complete knowledge of all shipping documentation for country-specific imports and custom clearance requirements such as ACID code for Egypt Imports and other requirements for sea-freight shipments into USA
• Complete knowledge of Incoterms 2020
• Understanding the implications of details on shipping documents such as MAWB and HAWB to begin clearance and to track shipments
• Experience of working in a CHA or in the EXIM department of an organization with sizeable imports/exports (atleast INR 75 Crore of imports/exports per year)
• Understanding of how container stuffing works
• Experience of dealing with shipments to/from Egypt and USA apart from countries in Europe
• Experience of MTT transactions and Trans-Shipments

Skills (Functional and Technical):

• Ability to communicate to multiple customers at a time regarding their order status: high level of accountability and organization to ensure high response rate
• Strong Written and Verbal English
• Ability to communicate with suppliers in Europe, USA and Japan in fluent English over emails and phone
• Sound MS Excel Knowledge including knowledge of Vlook Up; HLook Up, Pivot Tables

Behaviors (Technical and Non-Technical):

• Attitude to getting things done on time without reminders
• Being proactive and prepared: getting important documentation in place so that time is not wasted once shipment is ready
• Persuasive: Negotiating better Freight Rates, or understanding legal compliances and changes in EXIM laws through EXIM consultants
• Reading/Self-Learning to get problems/queries resolved

Challenges of the Role

• This role will involve the candidate to be quickly up to speed with customer’s requirements to get shipments moved.
• It will require the candidate to have excellent interpersonal relations with freight forwarders and CHA handlers to get shipments moving fast.
• The challenge of this role will also involve being aware of legal and statutory requirements of EXIM regulations, changing rules about documentation for Sea Shipments for different countries and also about financial risk evaluation for all shipments that are done by Neptunus.