Import Executive

Sarvottam Polymers Pvt.Ltd.; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Sarvottam Polymers Pvt.Ltd. Mumbai seeks a seasoned Import/Export professional to manage end-to-end import activities, including documentation, customs clearance, and shipment coordination.

The role involves vendor communications, import costing, and ensuring compliant, timely deliveries of goods. The candidate should have extensive experience in import documentation, ICEGATE processes, HS codes, and CHA/freight-forwarding operations, with strong MS Excel and ERP/SAP/Tally skills to support

Qualifications

• 25 years of experience in Import / Export / EXIM / Freight Forwarding / Trading / Manufacturing.
• Experience with ERP/SAP/Tally/other import-related systems will be an advantage.
• Good knowledge of Import Documentation & Customs Procedures.
• Knowledge of ICEGATE / customs clearance process.
• Understanding of HS Codes, customs duty and import regulations.
• Knowledge of CHA and freight-forwarding operations.
• Good command of MS Excel, Word and Outlook.

Responsibilities

• To manage end-to-end import activities, including documentation, customs clearance, shipment coordination, vendor communication, import costing, and compliance, ensuring timely and smooth delivery of imported goods
• Handle end-to-end import documentation and maintain accurate records.
• Prepare and verify Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Insurance documents, etc.
• Coordinate with CHA, customs authorities, shipping lines, freight forwarders, transporters, overseas suppliers and internal teams.
• Track import shipments from dispatch to customs clearance and final delivery.
• Follow up for IGM filing, Delivery Order (DO), customs clearance and cargo release.
• Verify customs duty, freight, insurance, CHA/CFS and other import-related charges.
• Coordinate with Finance/Accounts for import payments and documentation.
• Handle documentation related to LC, advance payments, bank submissions, EDPMS/IDPMS, wherever applicable.
• Ensure compliance with applicable customs, GST and import regulations.
• Maintain shipment-wise files, registers and MIS reports.
• Reconcile import documents with Purchase Orders, invoices and received goods.
• Follow up with suppliers for missing or incorrect documents.
• Resolve shipment, documentation and clearance-related issues.
• Coordinate transportation of cleared cargo from port/CFS to warehouse.
• Maintain accurate shipment status reports and provide regular updates to management.
• Support audit and compliance requirements.

Skills

Import Docs

Customs Procedures

ICEGATE

ERP SAP Tally

MS Excel

Communication

Attention to Detail

Multi-Shipment Mgmt

Tools

MS Excel

Job description

Role & responsibilities

To manage end-to-end import activities, including documentation, customs clearance, shipment coordination, vendor communication, import costing, and compliance, ensuring timely and smooth delivery of imported goods

• Handle end-to-end import documentation and maintain accurate records.
• Prepare and verify Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Insurance documents, etc.
• Coordinate with CHA, customs authorities, shipping lines, freight forwarders, transporters, overseas suppliers and internal teams.
• Track import shipments from dispatch to customs clearance and final delivery.
• Follow up for IGM filing, Delivery Order (DO), customs clearance and cargo release.
• Verify customs duty, freight, insurance, CHA/CFS and other import-related charges.
• Coordinate with Finance/Accounts for import payments and documentation.
• Handle documentation related to LC, advance payments, bank submissions, EDPMS/IDPMS, wherever applicable.
• Ensure compliance with applicable customs, GST and import regulations.
• Maintain shipment-wise files, registers and MIS reports.
• Reconcile import documents with Purchase Orders, invoices and received goods.
• Follow up with suppliers for missing or incorrect documents.
• Resolve shipment, documentation and clearance-related issues.
• Coordinate transportation of cleared cargo from port/CFS to warehouse.
• Maintain accurate shipment status reports and provide regular updates to management.
• Support audit and compliance requirements.

Preferred candidate profile

• 25 years of experience in Import / Export / EXIM / Freight Forwarding / Trading / Manufacturing.
• Experience with ERP/SAP/Tally/other import-related systems will be an advantage.
• Good knowledge of Import Documentation & Customs Procedures
• Knowledge of ICEGATE / customs clearance process
• Understanding of HS Codes, customs duty and import regulations
• Knowledge of CHA and freight-forwarding operations
• Good command of MS Excel, Word and Outlook
• Strong communication and coordination skills
• Good follow-up and problem-solving ability
• Attention to detail and ability to manage multiple shipments simultaneously