Sr. Executive-Accounts & Finance

Max Healthcare; Gurgaon; On-site; INR 350,000 - 550,000; Full time

Job summary

Max Healthcare is seeking an experienced accounts payable professional to manage end-to-end supplier invoicing and payments within our finance team.

You will verify invoices against POs and GRNs, perform 3-way matching, reconcile vendor accounts, and coordinate with Stores/Procurement to resolve discrepancies. The role also covers asset-related entries, FAR maintenance, and month-end close activities.

Qualifications

• Experience in accounts payable processes.
• Knowledge of 3-way matching (PO–GRN–Invoice).
• Vendor management and reconciliations.

Responsibilities

• Process and verify purchase invoices against POs and GRNs.
• Perform 3-way matching and resolve invoice discrepancies with stakeholders.
• Maintain vendor accounts and perform vendor reconciliations.
• Verify GRNs and coordinate with Stores and Procurement to resolve receipts and discrepancies.
• Prepare and process vendor payments based on approved invoices and terms.
• Monitor vendor payment aging and ensure timely payments with proper documentation.
• Handle inventory accounting including stock reconciliation and variance investigations.
• Maintain and update the Fixed Asset Register (FAR).
• Process asset additions, disposals, transfers, capitalization, and depreciation per policy.
• Support month-end closing including AP aging, accruals, provisions and reconciliations.
• Prepare MSME vendor data/records for MSME returns/compliance.

Job description

• Process and verify purchase invoices against Purchase Orders (PO) and Goods Receipt Notes (GRN).
• Perform 3-way matching (PO–GRN–Invoice) and resolve invoice discrepancies with relevant stakeholders.
• Maintain vendor accounts, perform vendor reconciliations, and resolve outstanding balances.
• Verify GRNs and coordinate with Stores and Procurement teams to resolve pending receipts and discrepancies.
• Prepare and process vendor payments based on approved invoices, payment terms, and due dates.
• Monitor vendor payment ageing and ensure timely payments while maintaining proper payment documentation.
• Handle inventory accounting, including stock reconciliation and investigation of variances.
• Maintain and regularly update the Fixed Asset Register (FAR).
• Process asset additions, disposals, transfers, capitalization, and depreciation in accordance with company policies.
• Support month-end closing, including AP ageing, accruals, provisions, and account reconciliations.
• Prepare and maintain MSME vendor data and records for periodic MSME return/compliance requirements.
• Validate MSME vendor outstanding balances, payment status, and ageing to support timely statutory reporting.
• Ensure accurate and timely accounting entries in ERP with proper supporting documentation.
• Support internal and statutory audits by providing schedules, reconciliations, invoices, GRNs, vendor payment details, and FAR records.