Sr. Exec - Hr & Admin

JobItUs; Ahmedabad District; On-site; INR 350,000 - 650,000; Full time

Job summary

JobItUs is seeking an experienced HR/Admin professional to oversee HR, IR, and administration across corporate and factory premises. You will manage recruitment life cycle, onboarding, attendance, payroll coordination, and compliance.

The role requires handling HRMS/ERP systems, maintaining records, and partnering with department heads on performance and discipline. The ideal candidate will have hands-on experience in manufacturing HR, strong communication skills, and the ability to streamline

Qualifications

• Experience in HR, IR and administration in manufacturing settings.
• Knowledge of payroll, attendance, statutory compliance.
• Proficient in MS Office and HR software.
• Strong communication and organizational skills.

Responsibilities

• Manage recruitment, onboarding and HR operations for corporate office and factories.
• Maintain attendance records and HRMS/ERP data accuracy.
• Oversee payroll coordination and statutory compliance (PF/ESIC as applicable).
• Handle employee relations, grievances and exit formalities with department heads.
• Prepare HR letters (offers, appraisals, increments, promotions, terminations).
• Maintain HR records including hiring, transfers, appraisals and absenteeism.

Skills

Recruitment

Payroll processing

HR Administration

Employee relations

Attendance management

MS Office

Education

Graduate in any discipline

MBA / PG in HR preferred

Tools

HRMS software

ERP systems

Job description

Job Purpose

Preferred Candidate: Male

Preferred Domain: HR/Admin from manufacturing industries

Responsible for managing HR, IR, and Administration functions at the corporate office and other premises including office locations and factory. The role involves recruitment, employee lifecycle management, statutory compliance, and overall administrative operations.

Key Responsibilities

Recruitment & HR Operations

• Manage job portals such as Naukri, Indeed, and LinkedIn for recruitment activities.

• Screen resumes, shortlist candidates, and coordinate interviews.

• Manage the complete recruitment and onboarding process for new employees.

• Issue offer letters, appointment letters, and other HR-related documents.

• Coordinate induction and orientation programs for new employees.

• Monitor and maintain daily attendance records.

• Manage HRMS and ERP systems for HR operations.

• Maintain employee records including hiring, transfers, performance appraisals, and absenteeism.

Employee Relations & HR Administration

• Address employee grievances in coordination with department heads.

• Ensure timely salary, wages, and employee benefit disbursement.

• Manage leave records, time office activities, and payroll coordination.

• Assist management in performance evaluations (KRA/KPI).

• Prepare Full & Final settlements and exit formalities for employees.

• Issue official letters such as increment, promotion, termination, show-cause, and relieving letters.

• Generate and manage UAN, PF, and ESIC registrations and related documentation.

Compliance & Documentation

• Ensure compliance with labor laws and maintain statutory records including PF, ESIC, and other legal registers.

• Maintain contractor documentation including agreements, compliance records, and statutory filings.

Administration & Facility Management

• Oversee office and factory administration including housekeeping, workplace hygiene, and facility management.

• Coordinate with vendors for services such as transportation, food services, and workplace maintenance.

• Manage office supplies, asset tagging, and asset register maintenance.

• Handle office and factory repairs and maintenance activities.

• Monitor security services and ensure protection of company assets.

Operational Support

• Assist service teams with ticket booking and travel arrangements when required.

• Monitor departmental expenses and support in budget preparation and cost control.

• Ensure all operational activities follow company policies and regulatory guidelines.

• Support management with additional tasks as required.

Required Skills

• HRMS and ERP software knowledge

• Strong administrative and organizational skills

• Excellent written and verbal communication

• Analytical and problem-solving ability

• Attention to detail and strong listening skills

• MS Office proficiency

• Ability to handle confidential information with discretion

• Understanding of HR processes and business operations

Desired Skills

• Ability to work under pressure

• Result-oriented and performance-driven mindset

• Self-motivated with leadership capability

• Ability to motivate and guide team members

Education

• Graduate in any discipline

• MBA / PG in HR preferred